Work with components

You can build and manage a folder structure for all of your content on the Components tab. In the folder and browser panes you can organize your content and access options to help you manage a large amount of content. The Components tab gives you access to all of your content in one location.

From the components browser you can see details about a component, such as when it was created and by whom. You can also find out if it contains references to other components, or if this component is referenced by other components, projects, branches, or translations.

You can also take actions on components in the Components tab. When you right-click on a component, you have access to a rich set of options.

Now you can find the option you need quicker in the Components browser and project component lists by using the re-designed menu:

Right-click to see the Options menu:

  • Details... Find out more information about a component, such as who created it, References, Where used, Projects, Branches, Translations, Properties and snapshot History.
  • Edit... Open a component to edit the content in the Oxygen editor.
  • Edit Structure... Opens the component in Oxygen without referenced content resolved. This lets you see large files in Oxygen before the 5 minute loading timeout.
  • View... Open a component as read-only in the Oxygen editor.
  • Save — Select from a group of different Save options.
  • Export... Download a copy of content stored in Inspire as a way to back up important content or to move it to another application that Inspire doesn't communicate with.
  • Completeness report... Before you publish a component or send it for translation, you can view a report to see if there are any errors or problems. Check component completeness
  • Approval report — Start a process to compile information about any attached signatures (SIGNED, NOT SIGNED), the date of the last update, the name of the user who last updated the component, and date of signing.
  • Publish... Select a transformation configuration provided by Inspire or use your own plug-in to transform DITA content into formats such as PDF and HTML output.
  • Translate... Select the source and target languages and specify how you want to export the files.
  • Review... Evaluate content by getting feedback from multiple authors and contributors.
  • Approve — Let other Inspire users know that a component is finished and ready to publish or translate by giving it an approved state.
  • Approve referenced components. Approve a few or all referenced components at the same time.
  • Actions — Select from a group of component management options including approving, renaming, moving, and six others.
  • Advanced — Select from a group of options to manage component references, relationships, and permissions.
  • Save as... Save an existing component as a new component and add it to a specific folder. All references in the original component are also contained in the new copy. Save a copy with all references.
  • Save as a copy... Choose which references in the original component are also contained in the new copy. Save a copy with select references.
  • Save as a branch... Choose which references are included and maintain relationships with the copy. Create a component branch
  • Save as a snapshot... Create a copy of a file at a specific moment in time to back up data at different intervals so you can recover information. Create a snapshot on demand.

An Administrator can see the following additional option:
  • Rename... Change the Component name and File Name.
  • Move... Organize content to meet the needs of your organization by removing components from one folder and adding them to another folder.
  • Delete — Send a component to the Deleted items folder where or it stays until you delete it permanently.
  • Lock — Prevent other users from editing a component. A read-only view is available when a component is locked.

    An Administrator or a user with permissions can now unlock any component with a user, system, or Approval lock. Administrators can Control who can unlock system locks.

  • Follow — See a notification when another user updates a component.
  • Mark as favorite — Add a component to the Dashboard's Favorite Components list to quickly go to the components you need without navigating through the folder hierarchy.
  • Go to folder — When working with searches in the Components browser, use this option to open the folder that contains the component.
  • Validate XML — Ensure your content is structured correctly according to a schema or view a list of errors if validation fails.
  • Change language — For Administrators only! After you create a component, you can change it's language attribute.
  • Referenced components... From a source component, quickly select other components that are referenced without opening the source component and manually finding all the references.
  • Relationships... View component relationships and perform actions to browse for new relationships, auto-repair one relationship or all relationships, or save a CSV report of component relationships. Manage relationships...
  • Permissions... Give other users or roles permissions to read, create, update, delete, or rename components. Set permissions...

You can now edit and manage markdown files even though Inspire stores them as Binary files. For more details, read Work with markdown files.