Control who can unlock system locks

Inspire prevents other users from editing the component and displays a red system lock while the component is being reviewed, translated, or after it's approved. As an Inspire administrator, you can unlock any system lock if you need to. You can also define at the user and role level whether any other users can unlock system locks. If you add a user or role to the can_unlock_system module property for the Content Browser module, the non-administrator user can unlock any system lock. Otherwise, only administrators can do this task.

Tips and tricks

  • By default, only administrators can unlock a system lock in Inspire.
    • The red system lock is used when a component is in review or sent to translation and an administrator has configured the components to be locked.
    • The green system lock is used when a component has been approved and an administrator has configured the components to be locked upon approval.
  • If a user is an administrator or has been added to the can_unlock_system property for the Content Browser, that user can unlock components in the following places:
    • Content Browser—from the right-click menu, the Options menu, and the Selected components panel
    • Projects—from the right-click menu, the Options menu, and the Selected components panel
  • When an admin or user with permissions unlocks a component with a red system lock, they see the following warning:

  • If a user is an administrator or has been added to the can_unlock_system module property, you see the following behavior when you unlock a component with a red system lock:
    • In a Review— the component being reviewed is unlocked. It remains in the review, but any changes made before you unlocked it are lost.
    • Sent to Translation— the component being translated is unlocked. It remains in the translation job. Users can edit the content and this may cause issues when the component is returned from translation.
    • Has been approved— the component is unlocked and the State remains (, ) Approved.

To allow non-Admin users to unlock system locks:

  1. From the Security menu, select Module access management.
  2. From the Module access management tab, select Content browser, and then at the end of that row click Update pencil_icon.
  3. On the Update Module Access Permissions screen, select the Properties tab.
  4. In Module Properties, select can_unlock_system.
  5. In Users/Roles, click Add.
    On the Select Users screen, if the list is large or you only want to see a certain type of user, you can narrow the list in the following ways:

    • To see only names that contain a word or specific letters, in Filter, enter text. For example you can find names that contain "admin", or "review". You can't search for text in any other column except Name.
    • To see all users sorted by Name, Security Type, or User Type, click the column heading and then click the grey arrow. To sort by Name or User Type you can also use the Sort By drop-down box.
    • By default, names with a User Type of Support are not included in the list. To see these users, select the Include support users option.
  6. After you finish selecting users or roles, click Select.
    Results:
    • You see your selection(s) added to the Users/Roles list.
    • You return to the Permissions tab of the Update Module Access Permissions screen.
  7. On the Update Module Access Permissions screen, click Save.
    Results:
    • You are returned to Module Access Management screen.
    • Any users whose access you added or removed must log out and back in to see the changes.