Select multiple components from the Components browser

To perform an action on multiple components at once, you can select a few components, an entire page, or all pages of components in a folder from the Components browser. The actions you can take on multiple components at once are displayed as icons.

When you're working in the Components browser, the options you see on the Selected Components panel are different from those you can see when working in a project. For more information, read Select multiple project components to update.

To select multiple components from the Components browser:

Click Components.
In the Folders pane, navigate to the folder where you've saved the components.
In the Components pane, locate the components you want to open.
Note: You can verify you have the correct component by looking in the Content details pane at the preview.
If the pane isn't open, click the down arrow in the pane's title bar.
To set the number of components listed on a page, at the bottom of the list, next to Items per page, from the drop-down menu select a quantity.
Inspire remembers how you customize this setting. The next time you open the Components tab, Inspire uses your choice instead of the default. If you want Inspire to forget your customization and return to showing the default number of Items per page, you must re-select the default or clear your browser's cache.
To add a component to the Selected Components panel, select the checkbox at the beginning of the component's row.
To select all components on the page, at the top of the component list, in the header row, click the arrow next to the Select All checkbox and then click the Select all items from this page option from the list.
To select all components on all pages, at the top of the component list, in the header row, click the arrow next to the Select All checkbox and then click the Select all (number of) items option from the list.
Note: This option displays the number of items in the folder or displays 1000. If the folder contains more than 1000 components, you can't use Select all (number of) items to select all components from that folder.
On the Selected Components panel, do one of the following:
- Use the Options menu options to work with the component:
  - Edit - Opens the component in the Oxygen XML Editor. If the component is a workflow, then it's opened in the workflow editor. This option doesn't work for binary components.
  - View - Opens the component in the Oxygen XML Editor as Read Only. If the component is a workflow, then it's opened in the workflow editor as Read Only. If the component is a binary, then it's opened in a viewer.
  - Go to - Displays the component on the Components tab in the grid and selects the component. If the component isn't listed on the first page, then Inspire displays the page where the component is listed.
- Add the Language column to see the language code. This tells you the language and region that components are written in.
  1. Put your cursor in the Name column.
  2. Click the drop-down arrow that appears.
  3. Select Columns and then the checkbox for Language.
    To hide the Language column again, repeat steps a-c and clear the check box for Language.
  By default, the Language column is hidden.
  - If you choose to display it, Inspire remembers this and changes the default to always show the Language column by default.
  - The next time you open the Selected Components panel, the Language column is displayed.
  - If you don't want the Language column to be displayed by default, clear your browser's cache. This returns the default display to hide the Language column.
- Use the following toolbar options to manage the components:
  Clear all. Remove all selected components from the Selected Components panel.
  Export. Download by opening the Export Components screen and selecting an export configuration. Export many components from the browser.
  Move. Open a screen to select a target folder. Move components.
  Review. Open the Create Review screen to start a new review with the selected components. Create a DITA review from the Components browser.
  Run a report. Submit a request for Inspire to provide details about a component before you send it for publishing or translation. You can select one of the following reports:
  - Approval report View an Approval report
  - Branch Report View a branch report
  - Completeness report View a completeness report
  - Map asset report (Only available when a map is one of the selected components.) View a map asset report
  - Publish activity report Create Publish Activity reports.
  Translate. Open the Translate Component screen to enter job details and send components to translation. Send multiple components to translation.
  Publish. Create content in an output format (ex. PDF). Publish multiple components.
  Apply Taxonomy. Available only to customers who request the feature. Select an ordered classification of components based on their relationships. Apply taxonomy to all eligible components.
  Create Project. Open the Create Project screen to start a new project with the selected components. Create a project from components.
  Add to Project. Open a list of projects to select from. The selected topics are added to the project. Add existing components to a project.
  Delete. Send the components to the Deleted Items folder. Delete components from the Components browser.
  Compare DOCX. Available only if the DOCX feature has been purchased and two DOCX files are selected. Open the Import component compare results screen to name the new file that shows the differences between two DOCX files. Compare two DOCX files.
  Open. Open multiple components to edit (unlocked, non-binary) or view (locked or binary) each one in its own tab. Open multiple components for editing.
  Lock components. Prevent other users from editing. Lock components from the components browser.
  Unlock components. Allow other users to edit. You can now unlock any component with a system lock if you have either of the following permissions: Administrator or can_unlock_system permissions which is set by an Admin in Module Access Management for the Content browser on the Properties tab. Unlock a component.
  Approve components. Mark with a checkmark and filled-in circle to identify the component as ready for publication or translation and shouldn't be edited. Approve components in the browser.
  Unapprove components. Mark with a checkmark and empty circle to identify the component as not ready for publication or translation and should be edited. Unapprove a component in the browser.
  Follow components. See a notification when another user deletes or updates a component. Follow multiple components at once.
  Unfollow components. Stop seeing a notification when another user deletes or updates a component. Unfollow multiple components at once.
  Find and replace. Search for text in one or more components without opening them. Update a component without opening it by using the Replace option. Inspire creates a report for your find/replace search. Use find and replace in the Components browser.
  Rename Files. Change the component display and optionally the file name. Rename multiple components at the same time.
  Multi-Component Language Change. Change the language for all selected components to the same language. You must have Administrator permissions to use this option. Change the language for multiple components.
  Apply tags. Open the Apply Tag screen to select a pre-defined tag. Apply tags in the Selected Components panel.
  Save as CSV. Copy details for the selected components from the Component as browser and put the data in a comma separated values (CSV) file that is downloaded it to your computer automatically. All details from all columns in the Component's browser are included regardless of whether they are shown or hidden. Save a CSV list of selected components.
  Set Permissions. Open the Set permissions screen to assign access levels to users ad roles. Set permissions for multiple components in the browser.
  Manage Relationships. Open the Manage relationships screen to view references to other components. View relationships for selected components.
  Rebuild All Relationships. Request a rebuild of component relationships for the selected components and all components referenced by them. This action cannot be undone. You must confirm if you want to continue. Rebuild all relationships in multiple components.
  AI Assistant. Opens the Add to AI index screen so you can select the index you want to add the selected component's content to (Submit or Approve). Build an AI index from components.
Tips and tricks
- After you choose an action, the components may remain listed on the Selected Components pane. You can remove the components from the Selected Components panel by clicking the Clear all button or by closing and then reopening the Components tab.