Select multiple project components to update

When you're working in a project, if you want to take the same action on more than one component, you can select them and use the Selected Components pane to update them all at once.

A content owner or administrator can set permissions to deny access to components or folders. If your permissions to content has been blocked and you are not an administrator, you cannot use the options in a project's Selected Components pane.

Open a Selected Components panel using the slider control .

Use the Options menu to work with the component:

• Edit - Opens the component in the Oxygen XML Editor. If the component is a workflow, then it's opened in the workflow editor. This option doesn't work for binary components.
• View - Opens the component in the Oxygen XML Editor as Read Only. If the component is a workflow, then it's opened in the workflow editor as Read Only. If the component is a binary, then it's opened in a viewer.
• Go to - Displays the component on the Components tab in the grid and selects the component. If the component isn't listed on the first page, then Inspire displays the page where the component is listed.

On the Selected Components panel, you can add the Language column to see the language code. This tells you the language and region that components are written in.

By default, the Language column is hidden.

• If you choose to display it, Inspire remembers this and changes the default to always show the Language column by default.
• The next time you open the Selected Components panel, the Language column is displayed.
• If you don't want the Language column to be displayed by default, clear your browser's cache. This returns the default display to hide the Language column.

You can modify all listed components at once in the following ways:

Clear all. Remove all selected components from the Selected Components panel.

Export. Download by opening the Export Components screen and selecting an export configuration.

Move. Open a screen to Select a target folder.

Review. Open the Create Review screen to start a new review with the selected components.

Run completeness Report. Submit a request for Inspire to provide details about a component before you send it for publishing or translation.

Translate. Open the Translate Component screen to enter job details and send components to translation.

Publish. Create content in an output format (ex. PDF).

Apply Taxonomy. Available only to customers who request the feature. Select an ordered classification of components based on their relationships.

Create Project. Open the Create Project screen to start a new project with the selected components.

Add to Project. Open a list of projects to select from. The selected topics are added to the project.

Delete. Send the components to the Deleted Items folder.

Compare DOCX. Available only if the DOCX feature has been purchased and two DOCX files are selected. Open the Import component compare results screen to name the new file that shows the differences between two DOCX files.

Open. Open multiple components to edit (unlocked, non-binary) or view (locked or binary) each one in its own tab.

Lock components. Prevent other users from editing.

Unlock components. Allow other users to edit. You can now unlock any component with a system lock if you have either of the following permissions: Administrator or can_unlock_system permissions which is set by an Admin in Module Access Management for the Content browser on the Properties tab.

Approve components. Mark with a checkmark and filled-in circle to identify the component as ready for publication or translation and shouldn't be edited.

Unapprove components. Mark with a checkmark and empty circle to identify the component as not ready for publication or translation and should be edited.

Follow components. See a notification when another user deletes or updates a component.

Unfollow components. Stop seeing a notification when another user deletes or updates a component.

Find and replace. Search for text in one or more components without opening them. Update a component without opening it by using the Replace option. Inspire creates a report for your find/replace search.

Rename Files. Change the component display and optionally the file name.

Multi-Component Language Change. Change the language for all selected components to the same language. You must have Administrator permissions to use this option.

Apply tags. Open the Apply Tag screen to select a pre-defined tag.

Save as CSV. Copy details from the Component's browser and put the data in a comma separated values (CSV) file that is downloaded it to your computer automatically. All details from all columns in the Component's browser are included regardless of whether they are shown or hidden.

Set Permissions. Open the Set permissions screen to assign access levels to users ad roles.

Manage Relationships. Open the Manage relationships screen to view references to other components.

Rebuild All Relationships. Request a rebuild of component relationships for the selected components and all components referenced by them. This action cannot be undone. You must confirm if you want to continue.

AI Assistant. Opens the Add to AI index screen so you can select the index you want to add the selected component's content to (Submit or Approve).

After you choose an action, the components may remain listed on the Selected Components pane. You can remove the components from the Selected Components panel by clicking the clear all button or by closing and then reopening the Components tab.