Release Notes 2024.4.2.0

The January 8, 2025 release of the GlobalLink Vasont Inspire CCMS is available!

What's in this release?

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Inspire Release 2024.4.2.0

Enhancements to content authoring

Use find and replace at the folder level

If you are an administrator or have permissions, you can search in all content contained in a folder without opening the components or having to select them one at a time. In the Components browser, after you select a folder, you can use the right-click menu to select an option called Find/Replace components. This opens a screen that allows you to not only create a report, but perform the find and replace substitution at the folder level for the included components.

For more details, read: Use find and replace at the folder level.

Send a notification to share an authoring session for a review and include the link

Previously, if you invite another user to collaborate in a shared session from a review, the notification sent to the other user did not contain the link to join the shared session. Now, when you invite another user to collaborate in a shared session from a review, the notification sent to the other user does contain the link to join the shared session.

For more details, read: Start a shared editing session.

See profiling attributes with the same Name and Display Name in the Oxygen Attributes Panel

Previously, an administrator could open the Profiling Attribute Management screen and create or update a profiling attribute. That attribute included adding valid values in the Name and Display Name fields and those values could be the same. For example, a profiling attribute could have a Name of Audience and a Display Name of Audience. In this situation, when you opened a component in Oxygen, selected content, and clicked Update Profiling Attributes, the Audience profiling attribute did not display as an option.

Now, the profiling attribute functionality in Oxygen works as expected even if profiling attributes have the same Name and Display Name. The profiling attributes functionality also works as expected regardless of the case sensitivity of the display name of the defined attributes.

For more details, read: Filter content based on profiling attributes.

In Oxygen, see profiling attributes display their correct Display Value

Previously, when you opened a component in Oxygen, selected content, and updated profiling attributes, when you selected the content to see the attributes, the profiling attribute values did not consistently display correctly. For example, sometimes you would see an attribute by Value (for example, student) instead of Display Value (for example, user_role). Now, when you view profiling attributes in the Attribute panel and the tooltip, profiling attributes display their correct Display Value.

For more details, read: View profiling attributes applied to elements.

Enhancements to component management

Save as CSV for Changeset history records limited to 200

When you go to the Changesets module and select the Histories tab, you see the same data as on the Changesets tab, except that there is one row for each component. You can filter the list using search, selecting a date range, Action, Process, or to Show Deleted. When you select Save As CSV, the list is exported as shown but is limited to the first 200 rows.

For more details, read: See the history for a component in a changeset.

Ignore Images in a Completeness Report

You can now easily exclude images in a completeness report when checking for unapproved components. When selecting the options for what to include in the report, if you select the Components that are not unapproved option, you see a sub-item called Ignore images. If you select both of these items, the completeness report does not include any components with a Type of Binary in the report.

For more details, read: Check component completeness.

Search changesets by dates to find results in your time zone

You can go to the Changesets module to see an ongoing record of all changes made to every component in your instance of Inspire. To find the changes you're looking for, you can search within a specific date range on both the Changesets and Histories tabs.

However, you can only search for a date, and cannot narrow the search by time. This allows you to find the results you need for the correct day. Then you can look at the Changeset Date for the timestamp as it is used in your specific time zone.

For more details, read: Search changesets by dates.

See a consistent naming format when exporting components

When exporting one component only and no references, the component isn't packaged in a ZIP file. Exporting a single component without references uses the following naming format: {ComponentFileName}.xml. For example, Cloud_Computing_fd22225c-846f-4ed1-be0c-20a10e4e7f67.xml.

If you export only one component and include references, the components are packaged in a ZIP file. Exporting a single component with references uses the following naming format: Export-{ComponentName}-DateTime.zip. For example, Export-Cloud_Computing-2024-12-27-051608.zip.

If you export more than one component, regardless of whether you include references, the files are packaged in a ZIP file. Exporting multiple components uses the following ZIP name: Exports-DateTime.zip. For example, Exports-2024-12-27-050426.zip. In this case, no Component Name is included in the ZIP file name.

For more details, read: Export content from the components browser.

Check for references in the Components browser

If you want to see at-a-glance how many other components reference a specific component, you can look in the Components browser. You can also see the total number of references that are linked to a component.

To see how many other components reference a component, look for the Referenced components icon of a blue chain link. A component is only counted once, even if it includes multiple references to this component. For example, if the component called Safety warnings is referenced once by the Practice Makes Perfect component and twice by the Handling precautions component, you see the Referenced components icon and if you hover over it, you see the message: Referenced by 2 components.

To see the total number of references that are linked to a component, look for the Shared icon of two blue arrows that form a square. This number tells you how many links or references other components have to the one you hovered over. For example, if the component called Safety warnings is referenced once by the Practice Makes Perfect component and twice by the Handling precautions component, you see the Shared icon and if you hover over it, you see the message: Referenced 3 times.

For more details, read:

Run advanced queries on selected components instead of at the folder level

If the content you need to run an advanced query on is split up across different folders with different sets of permissions, and you don't want to search all folders, you can select the individual components to perform an advanced search on. Previously, you could use the Advanced Content Query Builder to search XML documents only within the scope of a folder. For example, in the Components browser, in the within field, you could select the current folder, current and subfolders, or all folders.

Now, in the Components browser, after you open the Advanced search pane and enter your query, you can select the components you want to search in. After you see them listed in the Selected Components pane, you can go to the within field and choose Selected Components. When the advanced search is run, Inspire looks only in the selected components.

For more details, read: Use advanced search on components instead of folders.

After selecting Go To, use the Translate option on Selected Components panel

Previously, if you located a component using the Options menu and selected Go To, the component is added to the Selected Components pane and all options are available except Translate. Now the Translate option is enabled when the valid component is added to the Selected Components pane by means of the Go to option from any screen in Inspire.

For more details, read: Go to frequently used favorite components.

Ignore components that are already approved

Previously, if you opened the Components browser, selected multiple components, went to the Selected Components panel and clicked Approve, if a shared component is referenced in multiple components, then multiple snapshots for the Approve action were created for the component. One new snapshot was created for each time the shared component was approved as a referenced component. The same condition was true if you selected Unapprove.

Now, when approving components, if a component is already approved or signed, then the component is ignored and no history record is created. Only the components that are not approved are processed. The same condition is true if you select Unapprove and a component is already unapproved.

For more details, read: Approve or unapprove a component.

Successfully run an advanced query when the ComponentSize can be interpreted as a year

Previously, if you created and saved an advanced query that contains a number for the file size and the size is 4-digits that could represent a year, the query could fail. For example, if you tried to search for all PNG files whose file size is less than 2023 bytes, you would see the following error: "Input string was not in a correct format." Now, you can successfully use a saved query to search for a file with a size that is 4-digits that could represent a year.

For more details, read: Use the advanced search query builder.

Enhancements to project management

Start a Review Workflow for a component with attachments

Previously, when working in a Project, if you started a Review Workflow for a component with attachments, the attachments should have been included in the Review, but they were not. Now, the attachments are included in the Review workflow when it's created from a Project.

For more details, read: Understand the reviews workflow.

Enhancements to review management

In a Review, see the full Description when the column is expanded

Previously, if you created a review with Description that exceeded 30 characters, then in the Review Management screen you saw only part of the Description field and it was not fully displayed even when the column was expanded. Now, the Description column behaves the same as other columns and displays the complete content when you widen the column.

For more details, read: Things you can do on the Review Management tab.

Enhancements to translation management

See Target language components unlocked when Needs Translation is set

Previously, when an administrator has enabled the Lock on Approval feature, after translation the target language files are locked. If the source components are updated, Inspire automatically sets the Status of the corresponding target language files to Needs Translation but the lock is not removed. Now, the lock is removed from the target language files that have a Status of Needs Translation to prevent the translation job from failing because the target language files are locked.

For more details, read: Troubleshoot GlobalLink Enterprise issues.

Enhancements to publishing

Add a token for the file name when publishing a component

You can use characters reserved for XPath and system variables as a token in the publishing job Name. This lets you pull in data so you don't have to type it in every time you send the component out for publishing.

Now you can add the file name of a component by using {$filename}. For example, if on the Publish Component screen, in the Publish Name field, you use {$filename}, the publishing job name is shown as MyMap_ceb80930-0712-48d2-92a5-9c2ee7d2ff7d.xml.

For more details, read: Publish a component with tokens.

When comparing maps, the Publish name field is hidden

You can compare the history for two snapshots and publish it in a PDF file to see the differences. Now when you open the Components browser, right-click a map, and select History, if you select the checkboxes for two history records where content has been changed and you click the Compare Publish button, on the Publish Component screen, the Publish Name field is not shown.

For more details, read: Compare map snapshots.

Publish Server 2024.4.2.0

See all columns correctly on the Selected Jobs screen

Previously, when you opened the Selected Jobs screen, sometimes the columns were displayed on top of each other and the text couldn’t be read or the actions used. Now, when you open the Selected Jobs screen, you can see each column, read all the text, and can access the options as expected.

For more details, read: Find your jobs on the Publish Server dashboard.

Sort plugins as expected on the DITA-OT Plugin screen

Publish Server includes a DITA Open Toolkit that already has plugins pre-installed, but you can also upload other plugins or create your own on the DITA-OT Plugin screen. Previously, if you tried to sort the list of installed plug-ins, the results did not match the plugin data. Now, when you sort the list by Uploaded Date, the results are correct according to the plugin's last upload date. Also, now when you sort by the Plugin Name, the results are corrected according to the plugin's name. By default, the plugin list is sorted in ascending order according to the Plugin Name.

For more details, read: Use plugins.

Delete your own jobs successfully from the Selected Jobs panel

When you open Publish Server, you can go to the dashboard, find jobs with the content you want to delete and select them. In the Selected Jobs panel, you can then click Delete All. Previously, if you owned one or more of the jobs you were deleting, you would see an Application Error. Now, when you select jobs to delete, and you own one or more of them, you can click Delete All and see the jobs removed without an Application Error.

For more details, read: Delete a publishing job.