Release Notes 2023.3.1.0

Use find and replace in All content to build regular expressions and ignore whitespaces

If you are an administrator or have permissions:

• You can create a report identifying the number of times the search text appears anywhere in each component you select.
• You can also update the content using the Replace option.

By setting a search Scope of All, you can search for a term inside one or more components. This includes all code and text.

Now, when you use Find and replace with the Scope of All, there are two new options:

If you put a value in Replace that would create malformed XML, you will see an application error and the replacement will not be made.

For more details, read: Finding text in code and content to replace or report on.

Specify your preferred Date format

You can select how you want to see a date displayed in Inspire.

You can access your profile in the top right menu, next to the Notifications, Send Feedback, and Help / FAQs menu options.

You can choose from the following DATE formats:

For more details, read: Set a preferred Date format.

See the Create Subfolder option only in component folders

You can select a component folder and recreate the folder structure in the ZIP file.

Files will be invalid outside of Inspire as the folder paths will not be included in the cross reference.

When exporting, the Create Subfolders option is not available in the following places:

• Deleted Items folder
• Snapshots
• Projects
• Assignments

For more details, read: Export and create subfolders.

See the Changesets module if you're not an admin

You can see an ongoing record of all changes made to the components in your instance of Inspire in the Changesets module.

• By default, only users with Administrator permissions can see this module in the top menu bar.
• Administrators can grant any non-admin user access to Changesets by giving them permission in Module Access Management.

For more details, read:

• (Admin users): Allow non-Admin users to work with changesets
• (Non-admin users): See all changes to all components

Use new features to manage component approval

If you need to know the approval details for a component, you can use any of the following new features:

1. Look in the Components browser. You can quickly see details in the following columns: Approval State, eSigned Date, eSigned By.
2. Generate an Approval report. The report includes the information about the component you select and any others it references.
3. Save a CSV a list of approved components. You can save a list of select components and copy all Component browser details into a comma-separated value (CSV) file. Inspire creates the plain-text CSV file that lists the data in the grid.

For more details, read:

• Approve or unapprove a component
• Generate an Approval report
• Save a CSV list of approved components

See tabs from a previous session reopened automatically

To help you work as efficiently as possible, Inspire now remembers the tabs you had open from the last time you logged in. When you log back into Inspire, all the previous tabs are re-opened for you automatically.

When you have tabs open in Inspire:

• If you refresh the browser (Ctrl + F5), the same tabs are re-opened.
• If you log out and back in, the same tabs are re-opened.
• If you log out and clear your browser cache, the tabs you had open before logging out are not re-opened automatically.

For more details, read: Navigate through Inspire.

Add attachments to a component

You can now add an attachment to a component from the Component Details screen.

• You must create the attachment in Inspire or import it into Inspire before you can attach it to a component.
• This is useful if you want to attach a file for reference.
• For example, if you have a DITA map component and you want to attach a PDF for reference.

You can see the name of the attachment but you can't open it from this tab.

• You can customize the columns to show the path to the attachment.
• You can sort the attachment list by any column.
• You can remove attachments.

For more details, read: See component attachments.

Approving a component now locks it

To help users avoid accidental editing of approved content:

When you approve a component in Inspire, the State of the component is set to Approved.

When you unapprove a component, the State of the component is set to Draft.

• The component is unlocked so it can be edited.

For more details, read: Approve or unapprove a component

Use the new Go to option when creating and updating a review

On both the Create Review and Update Review screens, the component(s) you are sending to review are listed in the Components section.

Now you can quickly open the component to make sure it's the one you want to send to review or remove.

• Select the Options menu and then Go To.
• This option opens the Components browser (if not already opened) and selects the component.

For more details, read:

• Create a DITA review from the Components browser
• Update review details

See a warning if assigning work to a user without component permissions

You can create assignments to get project work done.

• If you try to assign work to a participant who doesn't have access to the component, you will see an error.
• After you close the error screen, you are returned to the Create or Update Assignment screen to change the participant or the component.

For more details, read:

• Create an assignment
• Re-assign a project task to a participant

Import translated files directly from the Translation Management job list

You can now import translated files directly from the Translations Management tab.

• You must be an Administrator or a Translation Coordinator.
• On the Import Translation screen, you can select only one zip file.
• The translation job must not have a State of Archived.
• You receive a notification when the import process starts and finishes.
• If the file is unchanged, Inspire will still import it and you will see a notification about this action.

For more details, read: Import translated components.

Cancel a translation job without timing out

When you cancel a translation job:

• You see a notification that the process has started.
• You see a notification when the process completes.
• On the Translations Management tab, for the selected job, you now see a State of Cancelled.

For more details, read: Cancel part or all of a translation.

The PivotToEnglish option is not selected by default

If you need to include a translation to English before the Target language, and your administrator has enabled this feature, then you may be able to use the Pivot to English option.

The Pivot to English checkbox always appears when you create a translation from Translation Management.

• By default, this option is checked when you translate a non-English component.
• If the component you are sending to translation is in English, the Pivot to English checkbox is not selected by default.

If you create a translation job in another place, such as in the Components browser:

• The Pivot to English checkbox only appears when you translate a non-English component.
• The Pivot to English checkbox is hidden when you translate an English component

For more details, read: Translating a foreign language to English first.

See the Validate XML option on the Create and Update Publishing Profile screens

A publishing profile lets you specify one or more components, an export configuration, filters, validation and scheduling options once so that you can use it repeatedly.

Now, if you want to verify that XML code in your component is valid according to your framework at the time of publishing, you can select the Validate XML option.

• By default this option is not selected.

This option is available when you:

• Create a publishing profile
• Update a publishing profile
• Publish from a publishing profile

For more details, read:

• Create a publishing profile
• Update a publishing profile
• Publish a component from a profile

See the Job ID on the Publish Profiles tab

You can create publishing profiles to make it easier to publish content.

You can now go to the Publishing Profiles tab to show the publishing job Id column.

• The Id column is hidden by default.
• When you save the Publishing Profile list to a CSV file, it contains the new Id column and its data.
• When you publish from a Publishing Profile, the job ID displays in the Id column.

For more details, read: Work with publishing profiles.

Admins can quickly see user roles on the User Management tab

As an administrator, you can open the User management tab to see a list of existing accounts with details such as user name, email, and user type.

Now, you can also see a list of user Roles before you select a user to update.

• The Roles column is shown by default.
• You can hide the Roles column.
• You can't search in the Roles columns.
• You can sort by the Roles column.
• The information in the Roles column is included when you save the user list as a CSV file.

For more details, read: Manage Users.

See the Job ID on the Publish Server dashboard

You can use the Publish Server dashboard to see job status and histories, download files related to a job, and re-publish content from an existing job.

Now you can also see the publishing job Id in the list of Jobs.

• The Job Id is the first column in the grid.

For more details, read: Get Started with GlobalLink Vasont Publish Server.