Release Notes 2022.3.4.0

Re-apply the last profiling filter used

Profiling lets you identify conditional text so that you can produce more than one version of a document when the versions differ in minor ways.

• The last time you applied an attribute, Inspire remembered it.
• You can choose to re-apply the last profiling attribute you used.

This is helpful if you don't want to select a new attribute and just use the last one you applied.

For more details, read Re-apply the last used profiling attribute.

See more information about updated snapshots

Snapshots are copies of a component you've saved at different intervals so you can recover information from different versions.

When updating a snapshot:

• To see the name of the user who created the snapshot, look in User. This matches the user name on the Component Details screen, on the History tab, in the User column.
• To see the name of the user who last updated the snapshot, look in Last Updated By. This matches the user name on the Component Details screen, on the History tab, in the Last Updated By column.

For more details, read Update a snapshot.

Choose what is restored in a snapshot

When you create a snapshot, referenced components are always included. When you restore a snapshot, can choose to do one of the following:

• Restore component—Inspire replaces the active version of the component with the one you're restoring. Be aware that this might cause references to change.
• Restore snapshot—Inspire restores all components included in the snapshot.

For more details, read Restore content.

See more component details about project workflows

On the Component Details screen, you can view all projects that reference the selected component from the Projects tab. Look in the new pane under the grid listing the projects.

Workflow—After you select a project from the list, you can see the step in the workflow that the component is currently included in. The Workflow pane tells you the following information:

• Due Date
• Name
• State
• Owner
• Description (hidden by default)
• Created Date (hidden by default)

For more details, read View projects that reference a component.

See shorter notifications

When you're working with components, reviews, projects, and translations, you can select options that require Inspire to perform a task and let you know the progress.

• By default, Inspire sends a notification to a user's Notifications tab and to the email address associated with their Inspire account.
• Inspire administrators can update a webhook to allow Inspire to send notifications to users in your company's Slack workspace.

Notifications for events and reports are now more concise with links to see more information.

• For events that trigger a notification such as import, export, translation, publishing, and repair relationships, the notification always contains:
  • Information about the event that triggered it
  • Ten or less Issues, Errors, and Warnings
  • When there are more than ten issues, the user is given a link at the bottom of the message [See Full Version]
  • The user can click the [See Full Version] or [See Report] link to expand a section under the link with the full details
• For reports on component completeness, translation, and reviews, the notification always contains:
  • A summary header
  • A link at the bottom of the message [See Full Version]
  • You can click the [See Full Version] link to expand a section under the link with the full details

For more details, read:

• ( Administrators) Use a webhook to send Slack notifications.
• Import components.
• Export content from a project.
• Send multiple components to translation.
• Rebuild all relationships.
• Create reviews.
• Publish from a map.

Set items per page when selecting components

When you're selecting components to add to a map, translation job, projects, assignments, and reviews:

• On the Select Components screen, you can set the number of components listed per page.
• At the bottom of the list, next to Items per page, from the dropdown menu select a quantity.

Inspire remembers how you customize this setting.

The next time you open the Select Components screen, Inspire uses your choice instead of the default.

If you want Inspire to forget your customization and return to showing the default number of Items per page (25), you must re-select the default or clear your browser's cache.

For more details, read:

• Add content to a map in Oxygen.
• Send multiple components to translation.
• Create a DITA review from Reviews Management.
• Add components to an assignment.

Go to a component in your assignment

To manage your assignments from the Dashboard, you can open the folder that contains the component in the assignment instead of having to open the component or the project.

You can select a component and then use the right-click or Options menu to select Go to.

For more details, read Go to an assignment from the dashboard.

Re-use the last location where you moved files

To organize content to meet the needs of your organization, you can remove components from one folder and add them to another folder in the Components browser.

• Inspire now remembers where you move the components.

The next time you move one or more components, Inspire opens the same folder so you don't have to navigate to it again.

For more details, read:

• Move components.
• Move an image.

Select Edit and View when working with referenced components

When you select a component in the Components browser, right-click and select Referenced components:

• The components you select appear on the Selected Components panel.
• Previously, the Edit and View options were not available on the Selected Components panel.

Now, the Edit and View options are available on the Selected Components panel.

For more details, read Select referenced components.

Use thumbnail previews for high resolution images

If you store many of your images with high resolution, you can configure Inspire to show a thumbnail image instead of the larger version. By default, this feature is enabled.

When a user previews content in the Components browser by selecting Details:

• In the preview, you see all images as a thumbnail.
• When you double-click the thumbnail, you see the image in its high resolution version.
• You also see this behavior in Projects when previewing content.

An administrator must turn this feature off from the Administration menu, by selecting Advanced Settings, and then on the Features management screen, updating UseThumbnails.

When a user previews content in the Components browser by selecting Details:

• In the preview, you see all images under 2 MB in the high-resolution.
• Images 2 MB and larger you see as a thumbnail.
• When you double-click the thumbnail, you see the image in its high resolution version.
• You also see this behavior in Projects when previewing content.

For more details, read:

• ( Administrators) Preview large images as thumbnails.
• View component details.

Sort by the Lock column

You can use any column to change the order the components are listed so you can see what you need first and avoid scrolling through the entire list.

Previously, when you right-clicked a map, selected Details, and then the References tab, clicking the Lock column would not re-sort the list.

Now, when you click the Lock column, the grid order changes to be sorted by the Lock column.

For more details, read View component references.

Refresh the grid in Deleted Components using the Clear filter button

You can find words or phrases in components using a content search. You do this by entering text in Search.

Previously, when you went to the Deleted Items folder and searched, you saw correct results. However, when you clicked the Clear button, the Search field is cleared but the results were not. All components were not displayed again.

Now, when you search the Deleted Items folder:

• The Search field is cleared
• The results for the search are cleared
• All components are displayed again

For more details, read Delete Components.

Select multiple components in Publishing Profiles

If you have a component that you publish repeatedly and always want to use the same settings, you can create a publishing profile.

You can now select more than one file to add to a publishing profile.

For more details, read Work with publishing profiles.

Create a publishing profile using Save as updates correctly

If you have a component that you publish repeatedly and always want to use the same settings, you can create a publishing profile.

Previously, when you save an existing publishing profile as a new one, your results were:

• Information displays for the Last Published Date and Last Published By columns.
• Columns for Last Published Date and Last Published By should be empty since the new publishing profile hasn't been published yet.

Now, when you save an existing publishing profile as a new one:

• Columns for Last Published Date and Last Published By are empty.
• After the profile is published, information displays for the Last Published Date and Last Published By columns.

For more details, read Work with publishing profiles.

Specify a schema standard when creating a custom schema

By default, Inspire provides built-in schemas and these are used if no custom schemas are defined. As an administrator, you can define a custom schema standard for Inspire to use.

• The schema is used when an author chooses the Validate XML, Export, or Publish options in the Components browser.

Previously, when you created a new schema, you could create a custom schema without selecting a Schema standard.

Now, when you create a custom schema, the Create button is not available until you complete all the required fields, including Schema standard.

• Schema standard is a required field.
• You cannot create a custom schema without selecting a Schema standard.

For more details, read Create a custom schema.