Release Notes 2023.4.5.0

An attachment is a file that is stored in Inspire.

• It lets you attach a file for reference without adding a cross reference to it in the component's content.

Now, if you open the Details for a component that has an attachment ( black paper clip), when you select the Attachments tab and view the list:

• You can use the Options menu item to GoTo the attached file.

Now, when you use the Save as a copy... or Save as a branch option, you can also choose where to save your copies using the new Keep folder structure option.

By default:

• Copies of all components (source and reference) that you select are saved in the Target Folder.
• The Keep folder structure option is not selected.

If you don't select the Keep folder structure option. (The Target Folder option remains available.)

• Any components you select to save as a copy—by default the copies are created in the Target Folder (Concepts).
• This happens even if the referenced components are currently stored in a different folder.
• You can select a different Target Folder however all copies are saved there.

If you change the default:

• Select the Keep folder structure option.
• You still create a copy of the source and image components.
• The copy of a component is created in the same folder as the original.

If you're reviewing a map component, and you identify changes that need to be made in a referenced component:

• If the component is referenced in the map but isn't included in the review, you can now add it in the review editor.
• You don't need to open the review Details to add it.
• You must have special permissions to complete this task.

You must be an administrator or have been added to both of the following Collaborative Review module properties:

• can_add_component_to_review
• can_add_component_to_review_from_map

The review must be in a State of Reviewing.

When a review moves to a state of Resolving, an admin or review coordinator can mark the entire review as Completed and optionally approve components.

• After you click Completed for a review you're resolving, you see the Review Approval screen.

If you select Approved referenced components, when you click Save, you see the following changes:

1. You see a new initial Select referenced components screen.
   1. The title of screen includes the name of the component from the review whose references are being approved.
   2. You see a different initial Select referenced components screen for each component in the review. This lets you select which referenced components to approve for each component in the review separately.
   3. To quickly approve the named component and all it's referenced components without seeing the list: In Select referenced components select All referenced components. Click Approve.
   4. To see all references contained in the named review topic and choose specific ones to approve: Select Show referenced components.
2. Changes to the original, now second Select referenced components screen:
   • If you click Cancel on this screen, you are returned to the first Select referenced components screen.
3. There is no longer an Unapprove button.

When you send content to translation, you may not know if it's already in a translation job.

• An administrator can configure a setting to keep the files unlocked while they are included in an active translation job.

Now, if you send content to translation but the job can't be completed because:

• It requires no translation
• The content is in use in another translation job

You can see in the error message the job IDs that are already using the content.

New Notification:

If you normally publish your content after the translation process is complete, you can automate this step in a translation request.

When you create the translation job, you can use the Publish tab to schedule publishing automatically when the translation is complete.

• The Publish tab is always available, no matter what Translation Project or Export Configuration you select.
• Currently, the only option available for Publish translated source components when, is Translation language is completed.
• You can specify which Publish Configuration should be used to create a published deliverable for the translation.

If you select a Publish Configuration and save:

• After the translation of all topics for a single language completes, a publishing request is automatically created by Inspire.
• This request is to publish the translation of the source components that just completed.

After you create a snapshot, you have a copy of a component exactly as it exists at a specific time during its development.

• However, you may not have an exact copy of the published deliverable if you applied filters when publishing.

Now, when you publish a snapshot, you can apply the same filters you've used in the past to re-create a published artifact.

You may not be able to re-create a previous version if any of the following changes occur:

• If content was removed from Inspire, the content may not appear in the deliverable, whether you use filtering or not.
• If your stylesheets change, the deliverable won't look the same as it did before.

Before you publish content, make sure you have configured your notifications.

By default, when you select one component to publish, Inspire provides a publishing job Name using the component's File Name without the GUID.

Now, you can optionally change the Name to a different set of characters.

• Use 100 characters or less
• You can use underscores (_) instead of spaces, but they aren't required.

Tips and tricks

• If you leave Name empty, Inspire uses the component's File Name without the GUID.
• The Name field is hidden when you select more than one component to publish.
• In this case, Inspire uses the File Name of the first component listed in the publishing request.
• The job Name is not the same as the deliverable (published content) name.