Send components to translation

You can send any type of component to translation, including maps, DITA topic files, and images. You can choose to send a single component or a group of components. You can exclude components from translation using tags and filters, and exclude content from included components using export configurations.

You must have permission to be a translation coordinator or an administrator before you can send a component to a vendor.

Need to keep the Translate component screen open?

When you open the Translate component screen to fill out the details for a translation request, you can now minimize this screen to go and check other Inspire screens for information.

  • The Translate component screen now functions as a secondary window that appears on top of the Inspire dashboard or any other module you're working in.
  • You can only have one Translate component screen open at a time.

  • In the Translate component screen, you can use the minimize control to temporarily hide the screen.

  • You see a blue title bar with the name of the Translate component screen in the bottom right corner of the Inspire app.

  • To restore the minimized screen, click the minimize icon again

Before you begin

Read the list of frequently asked questions about translation exclusions, restrictions, and options.

Sending components to translation FAQs

After you fill in all the details, you can choose what to do with your translation job; either start to Translate or Queue the job.

  • If you select Translate:
    • Inspire prepares the job by creating a folder for each language and a copy of the component you want translated. Inspire puts the copy (Target file) into the new language folder. Inspire sets the Reading property and locks the files according to way your administrator has configured locks.
    • If you're using an integrated vendor, Inspire contacts them and delivers the files and job settings. The integrated vendor provides Inspire with an ID that allows Inspire to track the job's progress.
    • If you're using a manual process, you receive a notification with a link. The translation job content can be downloaded from that link. Then you must send the target files to the vendor for translation and provide them with the job details.
    • In the Translations module, on the Translation Management screen, the State is set to In Progress.
  • If you select Queue:
    • Inspire prepares the job by creating a folder for each language and a copy of the component you want translated. Inspire puts the copy (Target file) into the new language folder. Inspire sets the Reading property and locks the files according to way your administrator has configured locks.
    • In the Translations module, on the Translation Management screen, the State is set to Queued Submission.

    • The translation job stays on hold until you do ONE of the following:

      • Send for quote

        Important notes:

        • In Inspire, an administrator must configure a Translation Integration Method to allow the use of quotes. Enable quotes for translation projects
        • In GlobalLink Enterprise, an administrator must configure the associated Translation Project. Configure a GlobalLink project for quotes
        • Quotes must be approved for translation work to begin.

          The Inspire user does not have to approve all quotes before translation work begins in GlobalLink Enterprise. However, this behavior may vary depending on how you have configured your Project in GlobalLink Enterprise.

        • If you request a quote, translation work is automatically started after you approve the quotes. You do NOT have to manually Submit the job. Approve a quote for a translation job
        • If you don't want to approve a quote, you must cancel the translation job.
        • If you are using multiple vendors, a vendor can only begin work if you approve the quote. Not approving a quote for a vendor may result in a translation job being only partially completed. You may have to Force complete the job and resubmit a new translation job for the language or vendors who quote you did not approve.

        Request a quote for a translation job

      • Submit

        Before you submit a queued job, you can update the following job properties:

        • On the Details tab: Name (of the job), Description, and (Translation) Coordinator
        • On the Languages tab: Cancel (a language)
        • On the Components tab: Cancel (a component translation)
        • On the Integration tab: nothing
        • On the Reference only tab: nothing

        Update a queued translation job

        After you Submit a queued job, translation work in GlobalLink Enterprise starts immediately.

        Submit a queued translation job

You can queue a translation job for all types of Translation Projects.

Still have questions? Understand the translation process