Release Notes 2025.1.2.0

The March 12, 2025 release of the GlobalLink Vasont Inspire CCMS is available!

What's in this release?

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Inspire Release 2025.1.2.0

Enhancements to content authoring

Transform a component

If you have the same data that can be used in different formats, you can quickly change a component's structure by applying an eXtensible Stylesheet Language Transformations (XSLT) file. In Inspire, the XSLT only transforms an XML document into an updated XML document. No new component is created. You can create an XSLT or contact your Vasont customer specialist to have one created for you. The XSLT file is stored in Inspire as a binary file.

For more details, read: Transform components.

Enhancements to component management

Forward a notification to another user

If you want to share a notification you receive with another Inspire user, you can use the Notifications module. After you select a message, you can select individual users or a group of users in a Role and send them an exact copy of your notification. The only difference is in the Subject line where a prefix of "FWD" is added.

For more details, read: Forward a notification.

Create a publish activity report for maps

You can gather metrics about who has published a map, how often, how long it took to create the map's deliverables, and if it was successful or had issues. You can create this publishing report for one or more maps or bookmaps.

For more details, read: Create publish activity reports.

Run a completeness report and see all locked translation files

Previously, when you selected a component that has been sent to translation and run a completeness report on it, the report would list any locked files for that component's target languages. However, if the selected component had references to other components that were also in translation, the report would not list any locked translation files for the referenced components.

Now, when you selected a component that has been sent to translation and run a completeness report on it, the report lists all locked translation files for the selected component and all referenced components.

For more details, read: Check component completeness.

Understand editing restrictions on snapshot labels for branches

You cannot update the Name (Label) for a snapshot where the Action is Branch. If you open the Component Details, select the History tab, and choose a record where Action is Branch you cannot select the Update option. You can update the Name (Label) for all other types of snapshots.

For more details, read: Update a snapshot.

See more details about translation history in a Map Asset Report

You can view a report to see all of the components referenced in your map, including topics, images, and other maps. The Map Asset Report has been updated to include more information about its translation history. Now, if a map has been sent to translation, in the report you see: in Language, the Target language that the source was translated into; in Update Date, the last date when it was sent to translation; in Last Translation Date, the last date when it was sent to translation.

For more details, read: View a map asset report for one component.

Enhancements to project management

Create a workflow if you aren’t the project owner

To create, view, update, and delete workflows you must either be an Administrator, the project Owner, or have special permissions. To grant the special permissions, an administrator must open Module Access Management and list the user account in the Projects module permissions under the following Property: can_initiate_assignment. Only users with a Seat Type of Standard can be given permissions to start a workflow.

For more details, read: Start a workflow.

Enhancements to review management

Run a review report and see comments specific to a component

Previously, when generating a report from a resolved or completed review, you could select the Include discussion details option to see comments that were created if a reviewer had feedback that wasn't specific to one component.

Now, when generating a report from a resolved or completed review, you can also select the Include component discussion details option to show comments created when the reviewer leaves a message about a specific component in the review. If selected, the review report includes the Component Discussions section that shows you the name of the component as well as the title and subject of the messages created in the Component Discussions review pane.

For more details, read: See a report on review comments and changes

Open a map in a large review without error

Previously, when you opened a map in a review and the review had many components, the initial HTTP request header size was too big and resulted in an error. Now, when you open a map in a review and the review had many components, the map opens without error.

For more details, read: Review a map.

Enhancements to administration

Create a user activity report

If you are an administrator, and you want to see the actions of all users over a period of days, you can create a report to see the details. The report contains a list of all users and their actions during a selected date range. Activities can include actions such as SeatReserved, EditorOpened, ComponentSubmitted, EditorClosed. The report also includes relevant details such as the name of any components involved in the activity, the type of the component, and the path to its location. You cannot run a report for one specific user.

For more details, read: Create a user activity report.

See more information from License Manager on the User Management tab

As an Inspire administrator, you can manage users that already have an Inspire license on the User Management tab. New columns have been added to this screen to show more information from License Manager.

In the Info column, you can see any data added to a user's organization attributes. These attributes are custom fields an administrator can add in License Manager to track additional data about a user, such as an Employee ID.

In the User type column, you can see the base level of access to Inspire. User types are Standard, ReviewOnly, and Support.

In the Named Seat column, you can see if a user can log in with a specific account no matter how many others are logged in or waiting to log in. If you see true it means the use has a Named Seat. If it says false then the user has a Concurrent Seat that gives them access to Inspire on a first-come basis.

For more details, read: Things you can do on the User management tab.

Create a new user and sync the time zone with Inspire

Previously, if you created a new user in License Manager and the time zone is set to Pacific, the time zone is empty in Inspire.

Now, when you create a new user in and the time zone is set to Pacific, Inspire correctly saves the time zone in the user's profile.

For more details, read: Update my profile.

License Manager 2025.1.2.0

Add custom fields for organization attributes

If there is additional information about users in your organization that you want to track, you can add a custom field for the attribute in License Manager. That attribute will then be added to each user's record so you can add a value for it. After you synchronize subscription updates, you can see the Attribute information in Inspire on the User Management tab.

For more details, read: Update organization attributes.

Update organization attributes for users

You can now track additional information about users in your organization. For example, if you want to record an Employee ID. When editing an organization, you now have three tabs for managing information: Details, Attributes, and Users. (Previously, only a Details screen was available.)

After an administrator or manager adds custom fields on the Attributes tab, (for example, Employee ID) that attribute is then added to each user's record. To add or update a value for a user, (for example, the user's unique Employee ID) you go to the new Users tab, select the user, and then select the new Edit Attributes option.

After Synchronizing subscription changes in License Manager, you can see the Attribute information in Inspire on the User Management tab, in the Info column.

For more details, read: Update organization attribute values for users.

Save a list of user accounts in an organization

After an account has been assigned an Inspire license, you can view the user account information and update it. If you want to save the list of users and their details in a comma-separated-values (CSV) file, you can export the organization users list from License Manager and download the file.

For more details, read: Export a CSV list of organization user accounts.

Filter the list of records in the Event Log using a date range

In License Manager, Organization managers can go to the Event Log to see all activity. For example, the Event Log records when your organization or subscription details have been updated, including updates to user seat configurations. You can also see if a security policy may have been violated or a security safeguard may have failed.

Previously, you could only search the list of events on the Event Log screen. Now you can also filter the list using a date range. You can select from a calendar or enter both a start and end date.

For more details, read: See the event log.