Release Notes 2024.4.6.0

The February 12, 2025 release of the GlobalLink Vasont Inspire CCMS is available!

What's in this release?

Inspire 2024.4.6.0
License Manager 2024.4.3.0

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Enhancements to component management

Understand restrictions on editing a branch history record

You cannot edit the label or comment of a component’s history record if it is a branch, has a branch, or is both has and is a branch. In the Component Details screen, on the History tab, if the history record Action is Branch, the Update option is not available. If you are editing a history record where the action is Save as, then you can edit the label and comment.

For more details, read: How can I track a branch?

Include or exclude draft elements when comparing maps

By default, a map comparison includes the text between <draft-comment> and <required-cleanup> tags. You can now choose to exclude or include the changes made inside of <draft-comment> and <required-cleanup> elements. Only when the Publish screen is opened for a map comparison can you select or clear the Include Draft Comments and Include Required Cleanup checkboxes.

For more details, read: Compare map snapshots.

Rename a file even if components that referenced it are locked

Now you can rename a component even if one or more components that referenced it are locked. This lets you rename a file and skip the locked ones. If there are locked files, you see a message: "There are {number of locked} files that are locked and will be skipped. Broken references may result if you continue." If you click OK, the rename process completes and you receive a warning for each file skipped in the notification.

For more details, read: Rename a component.

Generate a report on a component that has a branch relationship

On the Selected Components panel you can select a Report menu that now contains an option for a Branch report. This option is available only in the Components browser. You can also access the Branch report option from the right-click and Options menus in the Components browser. Inspire creates a report for each component you select. The report shows all the components that were created during the branch process.

For more details, read: View a branch report.

Generate a report to see the assets used in a map

On the selected components panel you can select a Report menu that now contains an option for a Map asset report. This option is available in the Components browser and when working in a project. You can also access the Map asset report option from the right-click and Options menus. If you add multiple maps, you will generate a separate report for each, and you will receive a notification for each map selected.

For more details, read: View a map asset report for a component.

Search for components with Labels

In the Advanced Search panel, in the Field menu, you now have a new option called Label. This lets you search for components with Labels you created when you used a Save option (Save as copy, Save as branch, Save as snapshot). Keep in mind that it is possible for components to have multiple labels. In the Advanced Search panel, you can combine the Label criteria with another one to search for multiple labels. For example, you could search for Label="Your_value" AND Branch = IsBranch.

For more details, read: Search for topics with labels.

Create a snapshot on demand for a bookmap and restore it completely

You can create a snapshot to back up data in a file as it exists at a specific moment in time. This lets you recover information in a file from different periods of time. Previously, if you created a snapshot on demand for a bookmap, not all components that were referenced were included in the snapshot. When that snapshot was restored, the State of a component and any attached signatures did not get restored. Now, when you select Save and choose Save as a snapshot, all components in the bookmap are included so they can be restored. When that snapshot is restored, the State of a component and any attached signatures are restored correctly.

Enhancements to project management

Understand the restrictions on removing a participant from a project

You cannot remove a participant from a project if they are given an assignment in that project. Specifically for workflows, you cannot remove a participant from a project if they are a reviewer, approver or coordinator of an active Review workflow in that project. You also cannot remove a participant from a project if they are working in a Topic workflow as a reviewer or coordinator.

For more details, read: Remove participants from a project.

See all project assignments in one place

You can use the Workflows module to see all project assignments created in Inspire in one place. Otherwise, if you wanted to see all your assignments you would need to open each project separately. The Workflows module is listed after the Projects module and before the Components module. You do not need special permissions to open the module.

For more details, read: Things you can do in the Workflows module.

Enhancements to review management

Use a link in the Approval email to open the Review

In a review, to provide more context for an approver who is not a coordinator or reviewer, the Approval email notification now includes a link to open the Review. When the review is completed, the approver receives an email that states: "You have been selected to approve components for the review {review_name}. Select the components below and approve them in Inspire." The review name is a hyperlink you can click to open the review.

For more details, read: Approve review components.

See reviews if you are the approver

When opening the Review Management screen, you can only see a review if you are assigned to be a coordinator or a reviewer for that review. Now you can also see a review if you are assigned to be the Approver.

For more details, read: Review Approver.

See the Review Description in more places

You can include instructions and context for reviewers in the Description field on the Create Review screen. Previously, you could only see the Description on the Reviews Management screen. Now, you can see the Description on the Dashboard screen in the My Reviews section. The text will truncate with an ellipse if it doesn't fit but you can hover over Description to see the complete text. Now, you can also see the Description while working on the review. In the review editor, you can see the Description in the Review Details section while performing the review as a reminder of the instructions.

For more details, read: Creating reviews.

Create a review report and include component discussions

As a participant in a review or an administrator, you can create a review report and select an option to Include discussion details. Previously, the report only included discussions about the review as a whole, and not the discussions that were created for an individual component in the review. Now, if you select the Include discussion details option, you can also select the Include component discussion details option to see them in the report.

For more details, read: See a report on review comments and changes.

See a review report where comments and replies match the review

Previously, when you generated a Review report, the report displayed the comment replies in incorrect places. Now, if you generate a Review report, the Comments and comment Replies in the report match the comments and comments replies in the completed review.

For more details, read: See a report on review comments and changes.

Enhancements to publishing

Know the limit when selecting filters for a publishing profile

When creating or updating a Publishing Profile, you can select as many filters as you need. Previously, if you selected so many values that the names exceeded 1000 characters, you saw an error. Now, when you create or update a Publishing Profile, you can select as many filters as you need as long as the names don't exceed 2000 characters. If you do, you see an error that the number of selected filters exceeds the allowed limit.

For more details, read: Use filters in publishing profiles.

Enhancements to administration

Present inactive users with a warning

By default, a user can remain inactive in Inspire for 15 minutes. After that time is exceeded, if the user was still inactive, they were automatically signed out. An administrator can change this interval of time or disable the inactivity timer (UserInactivityTimeoutInMinute). Now, if the inactivity timer is being used, an inactive user is presented with a warning before the expiration of the timer. The user can select to stay signed in or sign out. If no action is taken the user is automatically signed out.

For more details, read: Set a user timeout.

License Manager 2024.4.3.0

Terminate a session if you are an Organization Manager

If a named seat is in use, and a user does not log out properly, it can take approximately 20 minutes for the usage status to clear. Now, if you are an organization manager, you can terminate a user's session immediately. This option applies to seats that have a Seat Type of Standard and Review only. This option does not apply to Support seats.

For more details, read: Terminate a user session.