Create user reports

You can create reports to see more details about user activity and permissions. These reports combine data from both Inspire and License Manager.

You must have Administrator permissions to create user reports.

User activity report. This report contains a list of all users and their actions during a selected date range. You cannot run a report for a specific user. It contains the following information:
- User (Account name. For example, jane.doe@mycompany.com.)
- Activity (Inspire name for the user's action. For example, SeatReserved, EditorOpened, ComponentSubmitted, EditorClosed, ViewerOpened, ViewerClosed.)
- Date (Day and time when the action was completed. For example, MM/DD/YYYY HH:MM:SS AM/PM.)
- Name (File name without the GUID of the component that was altered. If the action did not involve a component, such as SeatReserved, N/A is shown. For example, Get_started.)
- Id (The component's ID that is a link to go to the component. The Components browser is opened and the component is highlighted and selected.)
- Type (The file type of the component that was altered. If the action did not involve a component, such as SeatReserved, N/A is shown. For example, DITA concept, DITA map.)
- Path (The folder location of the component that was altered. If the action did not involve a component, such as SeatReserved, N/A is shown. For example, DSLR/Version1.0/Concepts.)
User access control report. This report provides the roles and associated account details for all users within an Inspire instance. It contains the following information:
- Employee ID
  A License Manager administrator must add this Attribute and the user's value to the Organization. If the attribute has been added, and a value exists, an ID is shown in the report. If the attribute or it's value doesn't exist, the report displays N/A.
  - To add the attribute, follow the steps in Update organization attributes.
  - To add the employee's ID in the user's record, follow the steps in Update organization attributes of users.
- Email (For example, jane.doe@mycompany.com.)
- Phone number
  A License Manager administrator must add this Attribute and the user's value to the Organization. If the attribute has been added, and a value exists, a phone number is shown in the report. If the attribute or it's value doesn't exist, the report displays N/A.
  - To add the attribute, follow the steps in Update organization attributes.
  - To add the employee's phone number in the user's record, follow the steps in Update organization attributes of users.
- Role. In Inspire, you use roles to manage access to content, set permissions to perform actions on the content, and grant privileges to use specific features. For more information, read Manage roles.
- Last Login (Most recent day and time when the user successfully signed into an Instance. For example, MM/DD/YYYY HH:MM:SS AM/PM.)

Configure notifications in the Everything Else section

The notification preferences for these user reports can now be configured in Settings, in the Everything Else section.

By default, you receive notifications In-app (in the top right corner of your Inspire screen) for the following user reports:

User Activity Report completion (Requires administrator permissions to create the report)
User Access Control Report completion (Requires administrator permissions to create the report)

For more help on notifications, follow the steps in Set notification preferences for everything else.