Publish one project component

After you've created a project to collect components and develop content, you can transform your Inspire content into a format your customers can use, such as PDF or HTML.

You may not have permissions to publish under the following conditions:

  • A content owner or administrator can set permissions to deny access to components or folders. If your permissions to content have been blocked, and you are not an administrator, you can use the Publish option in a project's Content pane, but it will fail with a warning.
  • An Inspire administrator can define at the user and role level whether the Publish action is available.
    • By default, only administrators can publish content in Inspire.
    • You can see the Publish option only if you're an administrator or have the can_publish module property.

Tips and tricks

  • Use tokens in the Publish Name: When publishing a component or from a profile, you can optionally use a token in the job's Publish Name to pull in data so that you don't have to type it in every time you send the component out for publishing.
  • Automatically reuse publishing settings. To streamline repeat publishing tasks, Inspire can now remember publishing settings on a per-component basis without a publishing profile. When a component is published, the settings you use are saved and automatically reused the next time you publish that same component.
    • An administrator must enable the Remember Publishing Settings By Component feature. Admins can follow the steps in: Remember publishing settings.
    • Opening the Publish dialog for a component restores the settings used during its most recent publication.
    • Do not select anything in Publish Configuration when this feature is enabled. If you do, publishing settings are not remembered.
    • Other users can modify the publishing settings at any time, and the updated choices will be saved for future publications of that component.
    • Settings are NOT saved on a per-user basis.

      For a more permanent collection of settings that other users can't modify, you can create a publishing profile. Follow the steps in: Work with publishing profiles.

To publish one project component:

  1. Click Projects_TopMenuOpt Projects.
  2. On the Project Management tab, double-click the row of the project that contains the component you want to publish.
    You can also open the project by:
    • Select the row, right-click, and then select Open
    • Select the row, click Action_Menu the Options menu, and then select Open.
  3. On the project tab, in the Content pane, to open the Content folder, click the expand arrow Expand folder.
  4. To select a component, click the name.
    To see the complete name of the components and use advanced search to search through all folders within a project, click the Select Project Components option.

    • To see more text in the Components pane, collapse the Folders panel by clicking the arrow that's pointing left.

    • To quickly expand or collapse the folders, use the expand all and collapse all buttons.

    • To find a component by keyword, in Search, enter words or phrases used in the component's name. In Within, select where in the project you want to search (Current Folder, Current and Subfolders, All Folders). Click Search search_button.
    • To find a component by creating a query, click Advanced Search.

      • Fields correspond to the columns in the grid. In the Field list, select the column you want to search in, such as Component State.
      • After you select a Field, you must describe the relationship it has with the Value. In the Operator list, to include or exclude some or all of the values that you want to use, select an operator, such as <> (not equal to).
      • The options in the Value list change depending on what you selected in Field. In the Value, select or enter the word, phrase, or number you are searching for in relation to the Field. For example, Component State (Field) <> (Operator) Invalid (Value).
      • In Within, select where in the project you want to search (Current Folder, Current and Subfolders, All Folders).
      • Optionally, to enter another clause to your query, click Add. Select whether you want to narrow your search by requiring that all statements must be true (And), or expand your search by requiring that any of the statements can be true (Or).
      • Click Search search_button.
    • To select multiple components to manage, select the checkbox for each component.

      Result: The components are listed on the Selected Components panel.

    • To close the Select Project Components screen, click Select.
  5. Next to the component name, click Action_Menu the Options menu, and then select Publish.

    Result: The Publish Component screen opens.

    Important notes:

    • You only see the Add Ditaval button if you are publishing a map.
    • If an administrator enables the Remember Publishing Settings By Component feature:
      • Inspire prepopulates the screen with the settings used during its most recent publication.
      • If you modify the publishing settings, the updated choices will be saved for future publications of this component.
  6. On the Publish Component dialog, click Publish.
    Result:

    In the top-right corner, you see a message that Inspire is preparing your publishing job.

    After Inspire successfully submits the job, you receive a notification that you can review on the Notifications tab, in Slack if it's configured for notifications, and in email.

    When you complete a task that triggers a notification, such as publishing content, the Slack and email body contain:

    • The notification with ten or fewer Issues, Errors, and Warnings.
    • A link at the bottom of the message [See Full Version].
    • You can click the [See Full Version] link to expand a section under the link with the full details.

    If there are any components you don't have permissions to, they are listed in a publishing notification. The components named in the Issues section are not published.

    Tips and tricks

    You can use Publish Server to see job status and history, download files related to a job, and re-publish content from an existing job. To learn about job management, read Welcome to Publish Server.