View a component asset report for multiple project components

You can use a DITA map to organize a set of resources, such as topics, into a hierarchy. You can view a report to see all of the components referenced in your maps, including topics, images, and other maps.

You cannot create a Component asset report for the following types:

  • Binary component, such as a PDF file or image
  • Workflows listed in the Components browser in the Workflows folder
  • SKOS (Simple Knowledge Organization System) files

Tips and tricks

  • The Component asset report option is also available when working in the Components browser. View a component asset report for one component
  • You can also create a report for just one project component. View a component asset report for a project component
  • The report contains the following information:

    If you create a report for a Target component (in a language folder), you see:

    • In Language, the target language that the source was translated into
    • In Update Date, the last date when it was sent to translation
    • In Last Translation Date, the last date when it was sent to translation
  • You see a separate notification for each component you select.
  • You get a separate report for each component you select

To view a component asset report for multiple project components:

  1. Click Projects.
  2. On the Project Management tab, find the project that includes the component you want to create a report for.
  3. To open project details, select the project and double-click it.
    You can also open a project by:
    • Right-clicking the project and then selecting Open.
    • Clicking the Options menu and then selecting Open.
  4. In the Content pane, select the checkbox for the components you want to run reports on.
  5. On the Selected Components panel, select Reports, and then Component asset report.

  6. On the Convert Time screen, select one of the following options:

    • Yes. Changes all dates and times in the report to reflect the Time Zone specified in your Profile. (To change your Time Zone, follow the steps in: Select your time zone.)
    • No. Displays all dates based on the Time Zone that your Inspire server instance is located in.
    Results:
    When you run a report on a multiple components, Inspire always creates a separate report for each component.
    You see a notification for each report that is being generated.

    You see another set of notifications for each report that has been created.

  7. In the top menu, click Notification TopMenu Notifications.

    You do not receive a copy of the report in email or Slack and it cannot be configured.

  8. From the list of notifications, select any with a Subject of Component Asset Report.

    There is no way to tell from the Subject or Summary which component is included in the report.

    • Both the Subject (Component Asset Report) and the Summary (A component asset report request is completed.) only provide generic text.
    • To see which component is included in the report, you will have to open each notification.

    For each separate report that Inspire creates, it adds the component name to the report's CSV file name

  9. To download the report, click the link containing the name of the CSV file.
  10. On your local computer, open the report to see the details.

    Results: The first eight columns of the spreadsheet provide details that identify the asset used in the component:

    The first row always contains the details of the component or map that was selected as the source of the report.

    • ID. A sequence of numbers generated by Inspire to uniquely identify a component.
    • ComponentMapName. The name of the component or map that was selected as the source of the report.
    • Name. The name of the component or map that is referenced.
    • FileName. The display name of the component and its GUID.
    • Type. The classification of the file that identifies its content (DITA, DocBook, Concept, Task, Binary, etc) and if it can be edited (For example: DITA=yes, Binary=No, etc.).
    • State. An optional identifier that can be used to signify if the file's contents are ready to be published by approving or signing it.
    • Path. The location of where the asset is stored in Inspire.
    • Language. A pair of codes that identifies the region and country where the content can be read natively. (If the map has not been translated you see en_US.)

    The last eight columns of the report provide information about when and why the asset was last updated :

    • CreatedDate. The date when the file was first added to Inspire.
    • CreatedBy. The name of the user account that saved the first version of the file.
    • UpdatedBy. The name of the user account that most recently saved an updated version of the file.
    • Label. An optional word or phrase that can be added on the Create snapshot and Save as Branch screens.
    • Comment. An optional word or phrase that can be added when a file is included in a review and the user resolving the review enters a comment on the Review Approval screen.
    • LastReviewedDate. The most recent date that the content in the file was included in a review and the review was completed.
    • LastApprovedDate. The most recent date that the file was approved by an Inspire user.
    • LastTranslatedDate. The most recent date that the content in the file was included in a translation job and the translated file was returned to Inspire.
    • LastPublishedDate. The most recent date that the file was transformed by Inspire into another file format.