Manage your notifications from the panel

When you select an option that requires Inspire to perform a task, you'll get a notification about its progress. A notification is triggered, for example, when you import an image or publish a component. You can review your notifications at any time on the Notifications panel. You can also mark messages as read or unread, download referenced content, open projects and reviews, and delete notifications.

Tips and tricks

If you need more details, open the Notification tab.

The Notifications panel includes an option in the title bar to See all notifications. The same list of notifications that you see in the panel are on the tab, however on the Notifications tab you can open the message to see more details and use links. Follow the instructions on Open and manage messages on the Notifications tab.

If you don't see notifications:

  • Click the refresh icon ReadOnly_Refresh. All notifications appear in the list, even if they are marked as read.
  • Make sure you have configured your notifications. Follow the steps in Change your notification preferences.
  • By default, users are not notified when a publishing request has completed successfully.

All new users added on or after March 6, 2024 have all notifications turned on by default.

Plan on a 30-day retention

Inspire only keeps notifications for 30 days after it's sent.

  • It doesn't matter what State the notification is in (Read, Unread). All message are deleted 30 days after they're sent unless you delete them first.
  • Remember that by default, Inspire also sends notifications to the email address associated with your Inspire account. If you need to save a notification for longer than 30 days, you can manage that in your email application.

Open a message

  1. In the top menu, click Notifications Notification TopMenu .
  2. At the top of the list, select See all notifications.
  3. From the list of notifications, select the one you want to read.
  4. The same message that is sent to your email is displayed below the list in the Details pane.

Mark a message as read or unread

You can mark a notification as Read to decrease the number of new notifications. Marking a message as read does not hide it. All notifications appear in the list, even if you mark them as read. Any changes you make on the Notifications panel are synchronized with the Notifications tab.

  1. In the top right corner, click the Notifications icon notifications_icon.
  2. All unread messages are marked with the closed envelope icon Mark_as_unread. To mark a notification as read, click this icon.
  3. All read messages are marked with the open envelope icon Mark_as_read. To mark a notification as unread, click this icon.

Download content

If a notification references a file you can download it quickly from the panel. For example, if you publish a component to a PDF, the notification that it was successfully completed includes a link to download the PDF.

  1. In the top right corner, click the Notifications icon notifications_icon.
  2. All notifications that include a referenced file are marked with the download icon Download_icon. To download the associated file(s), click this icon.

Open a review

If you are being notified about the status of a review, you can open the review directly from the Notifications panel to see more details and work on the components in the review.

  1. In the top right corner, click the Notifications icon notifications_icon.
  2. All notifications that are associated with a review are marked with the reviews icon Open Review from notification. To open the review, click this icon.

Open a project

If you are being notified about a project's status, you can open the project directly from the Notifications panel to see more details and manage the project.

  1. In the top right corner, click the Notifications icon notifications_icon.
  2. All notifications that are associated with a project are marked with the folder icon Open Folder Notification. To open the project, click this icon.

Delete messages

Use caution when deleting a message, as you can't undo this action or recover the notification in Inspire. If notifications are sent to you in email then you may still have a copy in your inbox. Deleting a message is the only way to remove it from the Notifications panel and tab. You can't archive or hide a notification.

  1. In the top right corner, click the Notifications icon notifications_icon.
  2. To delete a message, select the notification and then click the delete icon Clear All.
  3. To delete all messages, in the Notification panel's title bar, click the trash can icon Delete All.