Unapprove one component in the browser

When you're developing content for a component, you can easily let other users know that a component has gone back to a draft form by giving it an unapproved ( Draft) state.

Required permissions

To unapprove a component, you must either be an administrator or have all the following roles and permissions:

  • You must be added to the Content Browser's can_unapprove module property. Follow the steps in: Control who can unapprove components.
  • You must have permissions to update the component.

Otherwise, you will see the Unapprove option is greyed out and unavailable.

If necessary, an administrator can limit the number of users or roles who can unapprove a component.

  • If a user is an administrator or has been added to the Content Browser's can_unapprove module property, that user can unapprove components in the following places:
    • Content Browser: From the right-click menu, the Options menu, and the Selected components panel
    • Oxygen map editor: Look for any green icons in the left Outline panel. They are shown by an icon after the name of the component
    • Projects: From the right-click menu, the Options menu, and the Selected components panel
    • Project Workflows: Add the InspireUnapprove action to a transition
  • If a user is an administrator or has been added to the can_unapprove module property, that user can unapprove components regardless of whether you require electronic signatures.
  • If a user is not an administrator or has not been added to the can_unapprove module property, that user cannot unapprove components.

A content owner or administrator can set permissions to deny access to components or folders. If your permissions to content has been blocked, and you are not an administrator, you cannot use the Approve or Unapprove options.

To unapprove one component

Tips and tricks

  • By default, only the selected component is unapproved, and no referenced components are included. If you also want to unapprove referenced components:
    • To unapprove the source and all referenced components at the same time, add the component to the Selected Components panel and use the Unapprove components option. Follow the steps in: Unapprove multiple components in the browser.
    • To select specific referenced components to unapprove, after unapproving the source component, select it again and use the Approve or unapprove referenced components... option. Follow the steps in: Unapprove component references.
  • You cannot add a Label and Comment to the unapproval history record if you select Unapprove from the right-click or Options menus.

To unapprove one component:

  1. Click Components_TopMenuOpt Components.
  2. In the Folders pane, navigate to the folder where you've saved the component.
  3. In the Components pane, locate the component you want to unapprove.
  4. Right-click the component, then select Unapprove.

    Results:

    In the components list, you'll see a blue pencil icon next to the unapproved component.

    Go to the Notifications module and check for any Issues.

    For example, referenced components might be skipped if they are:

    • Locked
    • In review
    • Tagged with ApprovalNotRequired
    • Not approved yet

    Any previously attached e-signature for approval remains part of the component's history even after you Unapprove a component. Follow the steps in: See Approval signatures.