Control who can unapprove components

Inspire lets users mark a component as unapproved to identify that it is in a draft state, and can be edited because it isn't ready for publishing or translation. Marking a component as unapproved also unlocks the component. By default, any administrator or the user who approved a component can unapprove it and remove the system lock. If necessary, you can limit the number of users or roles who can unapprove a component.

Tips and tricks

  • If a user is an administrator or has been added to the can_unapprove module property, that user can unapprove components in the following places:
    • Content Browser — from the right-click menu, the Options menu, and the Selected components panel
    • Projects — from the right-click menu, the Options menu, and the Selected components panel
  • If a user is an administrator or has been added to the can_unapprove module property, that user can unapprove components regardless of whether you require electronic signatures.

  • If you require these special permissions, a user that has been added to the can_unapprove module property can unapprove components, but not approve them unless:

    • The user is an administrator
    • The user has been added to the Content Browser's can_approve module property

To allow non-Admin users to unapprove components:

  1. From the Security menu, select Module access management.
  2. From the Module access management tab, select Content browser, and then at the end of that row click Update pencil_icon.
  3. On the Update Module Access Permissions screen, select the Properties tab.
  4. In Module Properties, select can_unapprove.
  5. In Users/Roles, click Add.
    On the Select Users screen, if the list is large or you only want to see a certain type of user, you can narrow the list in the following ways:

    • To see only names that contain a word or specific letters, in Filter, enter text. For example you can find names that contain "admin", or "review". You can't search for text in any other column except Name.
    • To see all users sorted by Name, Security Type, or User Type, click the column heading and then click the grey arrow. To sort by Name or User Type you can also use the Sort By drop-down box.
    • By default, names with a User Type of Support are not included in the list. To see these users, select the Include support users option.
  6. After you finish selecting users or roles, click Select.
    Results:
    • You see your selection(s) added to the Users/Roles list.
    • You return to the Permissions tab of the Update Module Access Permissions screen.
  7. On the Update Module Access Permissions screen, click Save.
    Results:
    • You are returned to Module Access Management screen.
    • The green system lock is removed if it was displayed.
    • Any users whose access you added or removed must log out and back in to see the changes.