Create an AI index for approvals

As an administrator, you can create an index to allow users to add data to it and enable an AI-powered search in a chat bot. The index stores numerical representations of data that is saved after a user goes to the Components browser and selects the Approve option and either signs or confirms the approval.

Before you begin:

  • To access this premium feature, you must purchase it separately. Please contact your Vasont customer representative.
  • An administrator must enable the type of index you want to create. If you haven't done so yet, follow the steps in: Enable creating an AI index for approvals

Tips and tricks

  • You can only create one index per action. If you try to create another index for the Approve action, you see the following error:

If an index already exists for an action and you want to replace it, you must delete it and then you can re-create an empty index. Follow the steps in Delete an index.

To create an AI index for approvals:

  1. From the Administration menu, select Advanced Settings, and then AI configuration management.

  2. On the AI configuration management screen, click Create.
  3. On the Create AI Index screen:

    1. Select Approve.
    2. Click Create.

      Results: The Create AI Index screen closes. You see the AI Index for Approve in the list.

      Users can now add content to the index by:

      • Opening the Components browser, right-click an unapproved component, and select the Approve option.
      • Manually adding to an index by selecting components in the Components browser and using the Selected Components panel.

        If a user selects a component that has not been approved, they will see an error that unapproved component will not be added to the index.

      If you need to reference the AI Index ID, you can quickly copy it to the clipboard by going to the ID's row and clicking the Copy to clipboard icon.