Accept or reject review changes

After all users mark their individual reviews Completed, the review moves to a state of Resolving. At this point, as the review coordinator you must accept or reject all changes in all components in the review. For each component you can review each change individually or accept or reject all changes at once. Whenever you accept or reject a change, you have the option of providing a reason. If you accept or reject all changes at once you can only provide one reason. When you finish resolving changes to the text, you must also Remove all comments in the review. When there are no more pending changes in the components you can mark the entire review as Completed.

Tips and tricks

  • If the number of available reviews is large:

  • Regardless of your permissions, if a topic contains a link (cross reference or key reference) to another component, when you click the link:

    • If the target component is not also included in the review, you can only open it in a read-only viewer from a review.
    • If the target component is also included in the review, you can open it to comment or edit it from a review.
  • Regardless of your permissions, if a topic contains a Content Reference, you cannot open the topic that contains the reference in a review.
    • The icon that you use to open the topic with the reference () is only available when editing the topic, and is not available in a review.
    • The referenced content is shown with a grey background.
    • You can't comment on the referenced content.
    • No matter your permissions, you cannot edit the referenced content.

To accept or reject review changes:

  1. Click Reviews.
  2. On the Reviews Management tab, in the list of reviews, select the review, making sure it has a State of Resolving.
  3. Right-click the review's row, and then select Open Review.
    You can also access this option by clicking the Options menu and selecting Open Review.
  4. In the Review Components pane, click the name of a component.
  5. In the editor's Review panel on the right side, each change is listed in a separate box for you to review.
  6. When working with comments in the Review panel, use the icons to find changes:
    • Deleted text is marked with a red minus sign .
    • New text is marked with a green plus sign .
    • Comments can also appear in this list, and are marked with a small comment bubble .
  7. To accept all changes at once, at the bottom of the Review panel, click the double green arrow .
    1. On the Reason dialog, to optionally provide acceptance details, enter text and then click OK.
    2. On the Reason dialog, to provide no acceptance details, click Cancel.
  8. To reject all changes at once, at the bottom of the Review panel, click the double red arrow .
    1. On the Reason dialog, to optionally provide acceptance details, enter text and then click OK.
    2. On the Reason dialog, to provide no acceptance details, click Cancel.
  9. To accept one change, in the Review panel, click the change. The box turns blue and you'll see a menu of options at the bottom of the box.

    1. Click the grey check mark.
    2. On the Reason dialog, to optionally provide acceptance details, enter text and then click OK.
    3. On the Reason dialog, to provide no acceptance details, click Cancel.
  10. To reject one change, in the Review panel, click the change. The box turns blue and you'll see a menu of options at the bottom of the box.

    1. Click the grey check mark.
    2. On the Reason dialog, to optionally provide rejection details, enter text and then click OK.
    3. On the Reason dialog, to provide no rejection details, click Cancel.
  11. When all changes have been accepted or rejected, click Save .
  12. Repeat steps 4 through 10 for all components in the review.