Update an assignment

You can create assignments to get project work done. As the work progresses, you may need to update assignment details, such as changing the due date, or adding other users to the notifications sent about the assignment. You can also update who is assigned to the task and which components need to be worked on.

FAQ's

When do I update an assignment?

You can update an assignment if it has any of the following States:

  • To Do
  • In Progress

Project Coordinators can update completed or cancelled assignments to one of these States if you want to update it.

Can I update who the task is assigned to?

If you need to change who is working on a task, you can update the project assignment to choose a different participant. If you want to remove a participant from a project, you must remove them from all assignments first.

If you try to assign work to a participant who doesn't have access permissions to a component in the assignment, you will see an error with the name of the restricted component.

  • You won't see this warning if the user has Administrator permissions, even if you specifically block that user's access permissions.
  • You are returned to the Update Assignment screen to change the participant or the component.
  • For details on how to set permissions, refer to: Set permissions.

Can I update components in an assignment?

If you need to change the component that needs to be worked on for a task, you can update the project assignment to choose different components. If you want to remove a component from a project, you must remove it from all assignments first.

Inspire checks to see if the component(s) you want to add are in another assignment, project workflow or review workflow.

  • You see warnings if a component is already in use.
  • If you want, you can close the warnings and create the assignment or workflow anyway.

Component options. When you create an assignment, if you include multiple components in the assignment, you have the following options:

  • Create a separate assignment for each component
  • Keep all the components in this single assignment

If you choose to create an assignment for each component you included, all assignments that Inspire creates will have the same activities, states, and properties as the original assignment.

You do not see this option when you are updating an assignment by clicking Update.

  • You only see the option to create single or multiple assignments when you create an assignment.
  • You can create an assignment without adding components. If you do this and update the assignment later to add multiple components, you will not see this option.
  • Even if you are updating an assignment that originally had no components included, and you add multiple components, when you click Update, all components are added to the existing assignment.

What can I do if text inside a column is cut off?

Previously, when you opened a project, in the Assignments and Workflow panes:

  • If there is a lot of data in a column, you only see a truncated version.
  • Even if you widen the column, you don't see all the text.

Now, if text inside a column is truncated, you can hover your cursor over the column to see a tooltip with all of the data.