Export content from a project

You can download a copy of content stored in Inspire projects to back up important content or move it to another application that Inspire doesn't support.

A content owner or administrator can set permissions to deny access to components or folders. If your permissions to content have been blocked and you are not an administrator, you cannot use the Export option in a project's Content pane.

Tips and tricks

  • You can export one or more binary files and have the GUID stripped from the filename.

    • A GUID is a globally unique identifier (_7773da20-3729-437b-baf9-669677efebf4). Inspire appends the component name with a GUID to create the filename.

    • The option called Remove GUID from Binary Filename is only displayed if an Administrator has set the Export Type in the Export Configuration to Standard. Administrators can follow the steps in: Update an export configuration.

    • You can select this option for binary files only (Images, PDF files, WORD docs, and Excel docs). If one or more of the exported components are not binary files, the export fails. You can check the notification for more details.
    • If configured, you can see this option when exporting a single or multiple binary components, in both the Components browser and in a project.
    • Even if configured, this option is not available when exporting a folder.

  • Export file names

    Exporting one file scenarios:

    • If you export one component only and no references, the component isn't packaged in a ZIP file. Exporting a single component without references uses the following naming format:

      {ComponentFileName}.xml

      • For example, Cloud_Computing_fd22225c-846f-4ed1-be0c-20a10e4e7f67.xml.

    • If you export only one component and include references, the components are packaged in a ZIP file. Exporting a single component with references uses the following naming format:

      Export-{ComponentName}-DateTime.zip

      • For example, Export-Cloud_Computing-2024-12-27-051608.zip.

    Exporting multiple file scenarios:

    If you export more than one component, regardless of whether you include references, the files are packaged in a ZIP file. Exporting multiple components uses the following ZIP name:

    Exports-DateTime.zip

    • For example, Exports-2024-12-27-050426.zip.
    • No Component Name is included.

    If you have Administrator permissions, you can export the folder structure along with the components. Follow the steps in Export content as an Admin.

  • When you complete a task that triggers a notification, such as exporting content, the Slack and email message bodies contain:

    • The notification with ten or fewer Issues, Errors, and Warnings.
    • A link at the bottom of the message [See Full Version].
    • You can click the [See Full Version] link to expand a section under the link with the full details.