Exclude multiple project components from approval

You can let other Inspire users know if a component is in a state of completion by giving it an approved state. When approving components or choosing which references in the source component to approve, you can prevent components from being included in the approval process by attaching a specific tag.

Restrictions

You must have Update permissions to the component to make tag changes. Tags are read-only for users without update permissions.
A content owner or administrator can set permissions to deny access to components or folders.

Tips and tricks

The tag that tells Inspire not to include a component in the approval process is called ApprovalNotRequired.
You can use this tag on binary components such as an image or PDF file.
Using this tag prevents Inspire from including the component during the automatic approval process in a project workflow.
- Add a Create Approval Action to a topic workflow template
- Add an Inspire Approve Action to a topic workflow template
Other ways you can apply the tag:
- To a single component in the Components browser
  Exclude one component from approval in the Components browser
- To multiple components in the Components browser
  Exclude multiple components from approval
- In a project, to a single component
  Exclude one project component from approval

To exclude multiple project components from the approval process:

Click Projects.
On the Project Management tab, all projects in your organization are listed. To find a specific project, you can:
- Filter the list of available projects by words in the project name. In the Search text box, enter a keyword, and then click the magnifying glass .
- Filter the list of available projects to include only those you own or are participating in. In Type, select an option to filter the list by that criteria.
- To include completed projects in the list, select Include Completed and then click the magnifying glass .
To open one project, select the project and double-click it.
You can also open a project by:
- Right-clicking the project and then selecting Open.
- Clicking the Options menu and then selecting Open.
In the Content pane, select the components you want to manage tags for.
To see the complete name of the components and use advanced search to search through all folders within a project, click the Select Project Components option.
- To see more text in the Components pane, collapse the Folders panel by clicking the arrow that's pointing left.
- To quickly expand or collapse the folders, use the expand all and collapse all buttons.
- To find a component by keyword, in Search, enter words or phrases used in the component's name. In Within, select where in the project you want to search (Current Folder, Current and Subfolders, All Folders). Click Search .
- To find a component by creating a query, click Advanced Search.
  - Fields correspond to the columns in the grid. In the Field list, select the column you want to search in, such as Component State.
  - After you select a Field, you must describe the relationship it has with the Value. In the Operator list, to include or exclude some or all of the values that you want to use, select an operator, such as <> (not equal to).
  - The options in the Value list change depending on what you selected in Field. In the Value, select or enter the word, phrase, or number you are searching for in relation to the Field. For example, Component State (Field) <> (Operator) Invalid (Value).
  - In Within, select where in the project you want to search (Current Folder, Current and Subfolders, All Folders).
  - Optionally, to enter another clause to your query, click Add. Select whether you want to narrow your search by requiring that all statements must be true (And), or expand your search by requiring that any of the statements can be true (Or).
  - Click Search .
- To select multiple components to manage, select the checkbox for each component.
  Result: The components are listed on the Selected Components panel.
- To close the Select Project Components screen, click Select.
On the Selected Components pane, select Update tags.
On the Update tags screen, select one of the following options:
- Add. If you select this option, all previously existing tags are saved, and the ApprovalNotRequired tag is added to them.
  If the ApprovalNotRequired tag is already applied, and you select Add, you don't see an error, and no change is made to the metadata.
- Replace. (This is the default selection.) If you select this option, all existing tags are removed, and only the ApprovalNotRequired tag is applied to the components.
In Tags, select ApprovalNotRequired.
Click Save.
Results:
- The Update tags screen closes, and you see the Components browser.
You see something similar to the following notifications:

When the process is finished, you may see one message for all updated components, depending on how you configured your notification settings:
- In the pop-up message in the right corner of the Inspire screen.
- In Inspire on the Notifications tab.
- In your email Inbox
After you apply a tag, you must refresh the Components browser before the tag is displayed.
You see the component marked with the tag icon in the Content pane.
Tips and tricks
- Look in the 2nd column after component name.
- If it exists, the tag icon appears after (the Shared icon) and before , , , , (the State icon).
- To see the name of all tags that are applied, hover your cursor over the tag icon.