Automate unapprovals in a workflow template

Inspire provides you with a template for the process of developing content. The Topic Workflow template Inspire includes an Activity for approving content. During the approval process, if you want to offer an automated unapproval option, you can add a transition that uses the InspireUnapprove action. When a user advances a project workflow Activity, and the next Transition has an Action of InspireUnapprove, Inspire automatically unapproves components and returns them to the Draft state. The unapproval process runs silently (without user intervention and does not produce a notification).

Before you begin

  • Permissions are required to configure workflow templates.
  • This automated Action is only available in a Topic workflow template (not a sequential reviewer template) or a completely new workflow template component.
  • You can create an entirely new workflow template component that has no default Activities and Transitions.
    • Use the Topic workflow template explained in this topic as an example of what you can create.
    • To create a new template, follow the steps in: Create a workflow template component.
  • An Action is unique to the template it's included in. If you want to use the new or updated Action in a different template, you have to re-create it in that specific template.