Update a saved translation query

If you are the query owner or an administrator, you can modify an existing query by opening it, and changing query parameters and query access if necessary.

On the Translation Management tab, you can use a query to alter the list of translation jobs. Be aware the list of jobs is already filtered by your role.

  • Both administrators and translation coordinators are able to view translation jobs created by themselves as well as those created by other users.
    • Translation coordinators who aren't also admins can select or clear the See All option to filter the list.

      After you select the See All option, you must click Search to see an updated list of jobs.

    • Translation coordinators who are also admins don't get the See All option because as an Admin they can already see all jobs in the organization.
  • Users who don't belong to either of these roles don't get the See All option and can only see the translation jobs they created.

To open a saved query

  1. Click Translations.
  2. To open a query to update:
    • If you don't see a Saved Queries field, click the More HamburgerMenu menu, and in Saved Queries, select the one you want to update.
    • If you do see a Saved Queries field, select the one you want to update.

To edit a saved query

Tips and Tricks

You can include the following basic search options in advanced queries:
  • States
  • Include completed (always included)
  • Include cancelled (always included)
  • Include Archived (always included)

To edit a saved query:

  1. In the Field list, select what part of a component you want to search in. For example, if you want to search only in DITA concepts, in Field you can select Component Type and in Value you can select Concepts.
  2. In the Operator list, select one of the following options:
    • If you're searching for an exact value, select =
    • If you want to exclude a value, select <>
    • If you're searching a tag or attribute that isn't limited to set values,
      • To find any partial match of a key word or phrase, select Contains, Starts with, or Ends with
      • To exclude any partial match of a text string, select Does not contain, Does not start with, or Does not end with
  3. In the Value list, select what you want to aspect of a component you want to search in.
    What you can select in Value depends on what you've chosen in Field. If you don't see the value you want in the list, try selecting a different option in Field.
  4. Optionally, you can add more search parameters.
    1. Click add_clause.
    2. If you want search results to satisfy all the specified parameters, leave the default of And. If you want search results to satisfy at least one of the specified parameters, change And to Or.
    3. To group search parameters into one condition, select the check box for two or more consecutive parameters, and then click Group selected clauses.

To share and save your updated query

You can see who you're sharing with (all users and roles defined in your system) in the Shared Query with Users/Roles list.

  1. In the search toolbar, after Saved Queries, click the Save query as button .
  2. On the Query Details dialog, in Title, enter a name for the query.
  3. Optionally, in Description, enter additional information using 1000 characters or less.
  4. By default, the query is shared with everyone because the Share this query with everyone option is selected.
  5. If you want to share only with specific users:
    1. Clear the Share this query with everyone option.
    2. Click Add.
    3. From the Select User/Role dialog, select the users or roles that you want to share this query with, and then click Select.
  6. On the Query Details dialog, click Save.