Import components using drag and drop

If you want to add content to a component that isn't stored in Inspire, you can import it. You can import files from the Components browser or a project folder using drag and drop.

Tips and tricks

Other ways to import:

After importing content, you may or may not have generated element IDs. An administrator can configure an element to never be assigned an ID. You can verify if elements in the imported content have an ID by opening them in the Oxygen editor.

For example, if a Ditabase component is created or imported into Inspire, normally an ID is automatically added to the root level <Dita>. For Ditabase, this ID makes the component invalid when opened in the XML editor because ID is not allowed on a Dita component.

If an element is configured to not use IDs:

  • When content is imported, no ID is generated
  • In the Oxygen editor, no ID is generated when the Generate IDs or Save and Submit options are used
  • This behavior is enforced even if the automaticIds option is turned on

Before you begin

Import files from the Components browser using drag and drop

  1. Click Components_TopMenuOpt Components.
  2. In the Folder pane, select the folder where you want to import a component.
  3. Minimize the browser window so you can see both the Components browser and your desktop.
  4. On your desktop, open File Browser and select the files that you want to import.
  5. Click once on the file and then drag it to the Inspire folder.
    You see message with the number of files and the folder that you selected for import. The message states that ZIP files will be unzipped.
  6. On the Import Components message, click Yes.
    You see a message appears that the import process has begun.
    • You receive an email when the import completes.
    • The components import to the folder that you selected during import or to the folder where they already exist.
    • If the import fails, you receive an email with a list of issues found with the files you selected.
    • When you complete a task that triggers a notification, such as importing content, the Slack and email message bodies contain:
      • The notification with ten or less Issues, Errors, and Warnings.
      • A link at the bottom of the message [See Full Version].
      • You can click the [See Full Version] link to expand a section under the link with the full details.

Import files from a project folder using drag and drop

  1. Click Projects_TopMenuOpt Projects.
  2. On the Projects Management tab, all projects in your organization are listed.
    Note: To find a specific project, you can:
    • Filter the list of available projects by words in the project name. In the Search text box, enter a keyword, and then click the magnifying glass .
    • Filter the list of available projects to include only those you own or are participating in. In Type, select an option to filter the list by that criteria.
    • To include completed projects in the list, select Include Completed and then click the magnifying glass .
  3. To open project details, select the project and double-click it.
    Note: You can also open a project by:
    • Right-clicking the project and then selecting Open.
    • Clicking the Options menu and then selecting Open.
  4. In the Contents pane, open the folder where you want to import a file.
  5. Minimize the browser window so you can see both the Inspire project and your desktop.
  6. On your desktop, open File Browser and select the files that you want to import.
  7. Click once on the file and then drag it to the Inspire project folder.
    You see message with the number of files and the folder that you selected for import. The message states that ZIP files will be unzipped.
  8. On the Import Components message, click Yes.
    You see a message appears that the import process has begun.
    • You receive an email when the import completes.
    • The components import to the folder that you selected during import or to the folder where they already exist.
    • If the import fails, you receive an email with a list of issues found with the files you selected.
    • When you complete a task that triggers a notification, such as importing content, the Slack and email message bodies contain:
      • The notification with ten or less Issues, Errors, and Warnings.
      • A link at the bottom of the message [See Full Version].
      • You can click the [See Full Version] link to expand a section under the link with the full details.