Exclude multiple components from Save as copy

You can open the Details for a component and apply an ExcludeFromCopy tag. Using this tag prevents another user from copying the file in the Save as copy screen only.

Restrictions

  • You must have Update permissions to the component to make tag changes. Tags are read-only for users without update permissions.
  • A content owner or administrator can set permissions to deny access to components or folders. If your permissions to content has been blocked and you are not an administrator, you cannot use the Details option in a project's Content pane.

Tips and tricks

  • Inspire provides the pre-defined system tag ExcludeFromCopy. Administrators can only customize non-system tag names and availability.
  • After you add the tag to a component, it is not shown in the Save as copy screen when Show referenced components is selected.
  • References to components that do not show up on the Save as Copy screen will continue to point to the original component.
  • Using the ExcludeFromCopy tag does not prevent another user from selecting the tagged component and using the Save option in the Components browser.
  • Using the ExcludeFromCopy tag also does not prevent another user from opening the tagged component in Oxygen and saving a copy.
  • You can use this tag on binary components such as an image or PDF file.

You can exclude a component from the Save as copy screen in the following ways:

To exclude multiple components from the Save as copy screen:

  1. Click Components menu.
  2. In the Components browser, locate the components you want to exclude from translation and select the checkbox next to that component.
  3. In the Selected Components pane, click Apply Tags Apply_Tags.

  4. On the Update tags screen, select one of the following options:

    • Add. If you select this option, all previously existing tags are saved, and the ExcludeFromCopy tag is added to them.

      If the ExcludeFromCopy tag is already applied and you select Add, you don't see an error and no change is made to the metadata.

    • Replace. (This is the default selection.) If you select this option, all previously existing tags are removed and the ExcludeFromCopy tag is the only one applied to the components.
  5. In Tags, select ExcludeFromCopy.

  6. Select Save.
    Results:
    • The Apply tags screen closes and you see the Components browser.
    You see something similar to the following notifications:
    When the process is finished, you see one message for all updated components:
    • In the pop-up message in the right corner of the Inspire screen
    • In Inspire on the Notifications tab
    • In your email Inbox
    After you apply a tag, you must refresh the Components browser before the tag is displayed.
    You see the component marked with the tag icon in the Components browser.

    Tips and tricks

    • Look in the 8th column after the initial checkbox.
    • If it exists, the tag icon appears after (the Shared icon) and before or (the file type icon).
    • To see the name of all tags that are applied, hover your cursor over the tag icon.