Copy Microsoft Content using the Oxygen editor

You can edit Inspire components in an XML editor that uses Oxygen functionality. When you do, one of the features available is copy from Microsoft Word and paste into Oxygen.

For more information on any of these topics, see the Oxygen User Manual.

FAQ's

How is pasted text formatted?
When you copy content from a source outside of Inspire, you can choose to paste it in using the source formatting with Oxygen's Smart Paste, paste it in as plain text with no formatting, or identify it as XML.

Can UTF-8 characters (such as Greeks, mathematical symbols, etc.) be inserted and rendered?
You can paste in content that contains any UTF-8 character as long as the font you use for editing supports rendering the characters. If you're using the Oxygen Author default font of Seriff, the Java Virtual Machine (JVM) knows how to map all characters to glyphs. If you aren't using the default font and there isn't a character map, you can implement one.

What if I need to work with a lot of content in multiple Word documents?
You can use the Oxygen Batch Converter add-on to convert each Word document to a DITA topic. You need to do this task outside of Inspire in the full version of Oxygen.

What other scenarios can I use?
Oxygen provides additional options if you need to do more than a straight copy and paste. You need to do the following tasks outside of Inspire in the full version of Oxygen:
  • Word to HTML to DITA
  • Word to LibreOffice to DITA
  • Word to DITA for Publishers
  • Word to DocBook to DITA

  1. In Microsoft Office, open the Word document.
  2. Select the content you want to copy, and then from the right-click menu select Copy.
  3. Go to or open Inspire.
  4. Navigate to the DITA topic where you want to insert the content. If the topic doesn't exist, create a new one.
  5. Right-click the topic and select Edit...
  6. Put your cursor where you want to insert the copied content into the topic, and then from the right-click menu select Paste special.
  7. On the Paste special dialog, under Paste in the field below, add the copied content using the right-click menu and selecting Paste or using the CTRL+V keys.
  8. Choose how you want to format the text by selecting the Smart Paste, Paste as text, or Paste as XML option, and then click Paste.
  9. From the File menu, click Save.