View a completeness report for multiple components

Before you send components for publishing or translation, you can submit a request for Inspire to provide details about the components. Inspire provides a completeness report that checks for the filtering of conditional text, approval state, electronic signatures, lock state, an invalid state, invalid XML, and whether there are comments or track changes in the component. Additionally, if a component has been sent to translation, Inspire can check to see if the translation has been completed or if it still needs to be translated (the job is in progress).

Tips and tricks

Multiple notifications
  • You see a separate notification for each component you select.
  • You see a notification when you send the request and when the verification checks you select are complete.

Multiple reports

  • You get a separate report for each component you select.
  • All reports include the same filter and verification tests you select on the Check component completeness screen.
  • You can't select different verification tests for each component. If you need to do that, you must create the reports one at a time. Follow the steps in View a completeness report for one component.
  • You can view your report from the notification telling you the verification checks are complete.

Only need a report for one component?

To view a completeness report for multiple components:

  1. Click Components_TopMenuOpt Components.
  2. In the Folders pane, navigate to the folder where you've saved the components.
  3. In the Components pane, find the components you want to check.
  4. In the list, select the check boxes for the components you want included in the reports.
  5. On the Selected Components pane, select Completeness report.
  6. You can quickly clear all report options and choose only the few you need using the Deselect All option.

    • By default, all report options are selected.
    • After you click Deselect All and choose only the report options you need, Inspire remembers your selections. The next time you select the Completeness Report option for any component, only the options you chose previously are selected by default. If you want to return to the default of having all report options selected, clear your browser cache
  7. Optionally, on the Check component completeness screen, to filter on conditional text:
    1. Click Add Filter.
    2. On the Filter profiling attributes screen, select the attributes that you want to include in this report.

      To find an attribute:

      • Expand all categories and show all attributes. Go to the toolbar, and click Expand all .
      • Show only the categories and hide all child attributes. Go to the toolbar, click Collapse all .
      • Use a filter to limit the list of categories and child attributes. In Saved Filters, select an option.
    3. On the Filter profiling attributes tab, click Select.

      You see the profiling attributes you select on the Check component completeness screen, listed below the Add Filter button.

      You can't select different filters for each component. All reports will use the one filter you set in this step.

  8. On the Check component completeness screen, all verification tests are selected by default. If there is something you don't want to see in the report, clear the checkbox for that option. By default, all of the following checks are completed in the report:
    • Components that are not approved ( Approved, Draft)
      • To exclude files from the report that have a Type of Binary, select Ignore Images.
    • Components that are not signed ( When you approve a component, you may be required to attach your electronic signature)
    • Components that are locked by system or by other user ( System lock, Approval lock, Other user lock)
    • Components that are locked to yourself ( You made changes that aren't submitted)
    • Target components that are locked ( if any translated files returned from the vendor are locked)
    • Components that are in Invalid state ( one or both issues: a component has a problem with its references to other components; a component has invalid XML and it is a binary)
    • Components that contain invalid references (links to conrefs, xrefs, topicrefs, etc., that are broken)
    • Components that are Invalid XML (one or both issues: well-formed XML, valid XML)
    • Components that contain Comments and Track Changes (identified if a component contains any of these artifacts)
    • Components that need translation. If a component has been sent to translation, Inspire can check to see if the translation has not been completed yet (the job is in progress).
    • Components that don't need translation. If a component has been sent to translation, Inspire can check to see if the translation has been completed.

    For a description of all the categories in the report, read Check component completeness.

    You can't select different verification tests for each component. All component reports use the same tests you set in this step.

  9. On the Check component completeness dialog, click OK.

    Result: When you complete a task that triggers a notification, such as creating a report, the Slack and email message bodies contain:

    • A summary header.
    • A link at the bottom of the message [See Full Version]
    • You can click the [See Full Version] link to expand a section under the link with the full details.

    You receive a separate notification and report for each component you select.

  10. In the top menu, click Notification TopMenu Notifications.
  11. From the list of notifications, select the one that says Component Completeness Report.
  12. The same message that is sent to your email is displayed below the list in the Details pane.
    If the component meets one of the criteria, it's listed. If it doesn't, the report will display No components match this criteria.

    Go to all. If you want to open the folder that contains all the components listed in a section of the report, click the Select All link.

    • If you click this link from an email, a browser tab opens, and Inspire opens to the Components browser.
    • If you click this link from a notification inside of Inspire, the Components browser opens.
    • In the browser, you see all of the components from that section of the report highlighted.
    • If the components are in different folders, you see the items from the first folder listed in the Folders pane.
    • The components are also listed in the Selected Components pane.

    Open. If the component's content needs to be updated, you can click on the component Name, which is a link that opens the component in the Oxygen editor.

    • The Name is listed first.
    • The Name does not contain the file extension. For example, "Copyrights".
    • If the component is locked or a binary, you see the component in a read-only viewer.

    Go to one. If you need to update a component using a system function, such as Rename, you can click on the File Name which is a link that opens the folder where it's stored.

      • The File Name is listed second, after the shorter Name and in parenthesis ().
      • The File Name contains the file extension. For example, "Copyrights_cda13aa4.xml".