Update a saved review query

If you are the query owner or an administrator, you can modify an existing query by opening it, and changing query parameters and query access if necessary.

To open a saved query

  1. From the top menu, click Reviews.
  2. To open a query to update:
    • If you don't see a Saved Queries field, click the More HamburgerMenu menu, and in Saved Queries, select the one you want to update.
    • If you do see a Saved Queries field, select the one you want to update.

To edit a saved query

Tips and Tricks

  • You can include the following basic search options in advanced queries:
    • Type
    • Include completed (always included)
    • Include cancelled (always included)
    • Include Archived (always included)

To edit a saved query:

  1. In the Field list, select what part of a component you want to search in. For example, if you want to search only in DITA concepts, in Field you can select Component Type and in Value you can select Concepts.
  2. In the Operator list, select one of the following options:
    • If you're searching for an exact value, select =
    • If you want to exclude a value, select <>
    • If you're searching a tag or attribute that isn't limited to set values,
      • To find any partial match of a key word or phrase, select Contains, Starts with, or Ends with
      • To exclude any partial match of a text string, select Does not contain, Does not start with, or Does not end with
  3. In the Value list, select what you want to aspect of a component you want to search in.
    What you can select in Value depends on what you've chosen in Field. If you don't see the value you want in the list, try selecting a different option in Field.
  4. Optionally, you can add more search parameters.
    1. Click add_clause.
    2. If you want search results to satisfy all the specified parameters, leave the default of And. If you want search results to satisfy at least one of the specified parameters, change And to Or.
    3. To group search parameters into one condition, select the check box for two or more consecutive parameters, and then click Group selected clauses.

To share and save your updated query

You can see who you're sharing with (all users and roles defined in your system) in the Shared Query with Users/Roles list.

To share and save your updated query:

  1. In the search toolbar, after Saved Queries, click Save query .
  2. On the Query Details dialog, in Title, enter a name for the query.
  3. Optionally, in Description, enter additional information using 1000 characters or less.
  4. By default, the query is shared with everyone because the Share this query with everyone option is selected.
  5. If you want to share only with specific users:
    1. Clear the Share this query with everyone option.
    2. Click Add.
    3. From the Select User/Role dialog, select the users or roles that you want to share this query with.
    4. Click Select.
  6. On the Query Details dialog, click Save.